Legal Assistant

Scarinci Hollenbeck,LLC; Little Falls (NJ); On-site; USD 45,000 - 60,000; Full time

Job summary

Scarinci Hollenbeck LLC is seeking a Legal Assistant to support attorneys with all administrative aspects of the section specialty on an onsite basis in New Jersey. The role involves preparing pleadings, managing calendars, and coordinating court-related activities.

Applicants should have 2+ years of law firm experience, an associate degree or equivalent, and strong organizational and confidentiality skills. Proficiency in MS Office and legal software is preferred.

Qualifications

• 2+ years of law firm experience.
• Associate degree or equivalent experience preferred.
• Ability to maintain confidential information with discretion.
• Strong time management and organizational skills.

Responsibilities

• Provides administrative support of general office duties and files legal documents physically and electronically.
• Answers incoming phone calls on behalf of attorneys.
• Initiates opening and closing of files per attorney direction.
• Arranges couriers, court reporters, experts, and other functions.
• Attends meetings and takes notes.
• Drafts correspondence, pleadings, contracts and other documents.
• Files state and federal pleadings electronically.
• Maintains attorney calendars and schedules conferences, teleconferences, depositions, and hearings.
• Maintains task lists to meet client guidelines and deadlines.
• Manages case screening/origination and filing system for documents.
• Organizes client conferences and attorney meetings onsite.
• Prepares discovery documents and notices of filing.
• Prepares expense reports and check requests.
• Proofreads briefs and other pleadings for pretrial activities.
• Updates contact information for attorneys.
• Inputs Partners’ time into WebView.
• Performs other duties as assigned.

Skills

Time management

Organizational skills

Verbal communication

Written communication

Confidentiality

Legal terminology

Research methods

Court processes

Analytical skills

Attention to detail

MS Office

E-Discovery

Metastorm

NetDocuments

Elite

WebView

Education

Associate degree or equivalent experience

Tools

MS Office Suite

E-Discovery

Metastorm

NetDocuments

Elite

WebView

Job description

LEGAL ASSISTANT
Location:Onsite

Job Summary:

Reporting to the Legal Paraprofessionals Manager, this role will be responsible for supporting various attorneys with all administrative aspects of the section specialty.

Essential Duties/Responsibilities:

• Provides administrative support of general office duties such as printing, scanning, copying, and compiling exhibits for several attorneys and accurately files legal documents both physically and electronically.
• Attends to incoming phone calls on behalf of assigned attorneys.
• Initiates opening of new files and closing of complete ones per attorney direction.
• Arranges couriers, court reporters, expert witnesses, and other special functions.
• Attends and takes notes at meetings.
• Drafts correspondence, minutes, pleadings, contracts and varied other documents.
• Files all state and federal court pleadings electronically.
• Maintains attorney calendars by planning and scheduling conferences, teleconferences, and depositions, closings, and meetings for attorneys and other legal staff; schedules hearings with judicial assistants to include contact with opposing counsel, court reporter and preparing notice.
• Maintains task lists for attorneys to ensure client guidelines and court-mandated deadlines are followed.
• Manages Case Screening / Origination process to include initial conflict check in collaboration with the Records Department, creates and maintains reliable and accurate filing system for electronic documents.
• Organizes and manages client conferences and attorney meetings onsite as needed.
• Prepares discovery documents and notices of filing including interrogatories, requests for production and admissions per attorney’s direction.
• Prepares expense reports and check requests as needed.
• Proofreads briefs and other pleadings for pretrial activities to include but not limited to format compliance, client billing statements, Electronic Case Files (ECF) emails and deadlines.
• Updates contact information for attorneys.
• Inputs Partners’ time into WebView as requested.
• Performs other duties as assigned.

Education and Required Skills:

• Associate degree or equivalent experience preferred.
• 2+ years law firm experience.
• Ability to function well in a high-paced environment.
• Ability to maintain confidential and sensitive information and to exercise discretion and good judgement.
• Effective time management skills and excellent organizational skills.
• Excellent verbal and written communication skills.
• Proficient understanding of legal terminology and principles, research methods, court processes.
• Strong analytical and problem-solving skills.
• Strong attention to detail particularly in proofreading.
• Strong technology skills and proficiency in Microsoft Office Suite, E-Discovery, Metastorm, NetDocuments, Elite, WebView.

Certifications

• Notary preferred.