Legal Assistant

Confidential; Miami (FL); On-site; USD 40,000 - 42,000; Full time

Benefits offered by this job

Comprehensive healthcare coverage

401(k) retirement savings

Employee discounts with preferred vendors

Job summary

A private legal services firm in Miami is seeking a Business Immigration Coordinator for administrative support in immigration processes. The role requires strong organizational skills and attention to detail, with responsibilities including case file management, tracking documents, and communicating with employees. Candidates should have prior administrative experience and be able to work full-time in the office.

Qualifications

• Prior administrative experience required.
• Strong attention to detail.
• Ability to run reports and work with technology efficiently.
• Excellent organizational and communication skills.
• Available to work in-office full-time, Monday–Friday.

Responsibilities

• Maintain and update immigration case files.
• Track and organize supporting documents.
• Scan, copy, and submit immigration documents.
• Monitor and mail notices from USCIS.
• Schedule calls or meetings with attorneys or employees.

Skills

Attention to detail

Organizational skills

Communication skills

Technology proficiency

Job description

This range is provided by Confidential. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$19.00/hr - $20.00/hr

Direct message the job poster from Confidential

Senior Recruiter I Helping The World Work

Job title: Business Immigration Coordinator

Location: Miami, FL

Duration: Contract to Hire

Pay rate: $19 - $20

Overview:

This is a temporary-to-permanent, full-time, on-site role with a strong focus on administrative support for our immigration team. The ideal candidate will have a background in administrative work, be detail-oriented, and possess the ability to run reports, utilize technology effectively, and manage multiple tasks simultaneously.

Responsibilities:

• Maintain and update immigration case files (digital and/or physical)
• Track and organize supporting documents (e.g., passports, I-94s, visas, degrees)
• Scan, copy, and submit immigration documents for attorney or government filing
• Maintain up-to-date records in Connect
• Archive closed or withdrawn cases per company policy within Connect and company share drives
• Monitor and mail the Receipt Notices, Approval Notices, and RFE notices from USCIS to the companies
• Set up reminders for key immigration milestones (e.g., H-1B max-out, extensions, green card stages)
• Communicate with employees to gather missing documents or information
• Schedule calls or meetings with attorneys, employees, or HR contacts
• Respond to routine inquiries from employees about immigration timelines
• Draft cover letters and email templates for consistent communication
• Assist with public access file (PAF) creation and maintenance
• Track delivery and receipt of mailed filings
• Book appointments for visa interviews or biometrics, if needed
• Add new users or employee profiles in internal case management software
• Trouble shoot system access issues (e.g., resetting passwords)
• Keep up-to-date Company contact information
• Run basic reports or exports
• Provide support to the team as required

Qualifications:

• Prior administrative experience required
• Strong attention to detail
• Ability to run reports and work with technology efficiently
• Excellent organizational and communication skills
• Available to work in-office full-time, Monday–Friday

Benefits Disclosure:

• “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Contract

Job function

• Job function

  Legal

• Industries

  Law Practice

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