Legal Assistant

Phoenix Investors; Milwaukee (WI); Vor Ort; USD 45.000 - 65.000; Vollzeit

Zusammenfassung

A real estate development firm is seeking a detail-oriented Legal Assistant to support its Legal Department. The role involves drafting and managing construction contracts, coordinating real estate closings, and ensuring compliance with deadlines. Ideal candidates have over 2 years of experience in a legal assistant role and strong contract drafting skills. Proficiency in Microsoft 365 and e-signature platforms is required. Join a dynamic team that values precision and proactive project management.

Qualifikationen

• 2+ years as a legal assistant, contracts specialist, or paralegal role, preferably in real estate development or construction.
• Familiarity with title/survey processes and closing checklists.
• Willingness to obtain Notary Public commission.
• Proficiency with Microsoft 365 and e-signature platforms such as DocuSign or Adobe Sign.

Aufgaben

• Draft, edit, and format construction-related agreements using company templates.
• Coordinate signatures and document execution including e-signatures.
• Track critical dates; compile closing binders and post-closing deliverables.
• Order and track title commitments, surveys, zoning letters, and certificates; coordinate curative deliverables.
• Assist with UCC and lien searches/filings, good standing certificates, and entity documentation.
• Track critical dates; compile closing binders and post-closing deliverables.
• Interface with project managers, construction, development, and finance to align legal deliverables with schedules.
• Drafting precision and detail orientation; proactive project management and stakeholder communication.
• Flag deviations from templates (insurance limits, indemnity, warranty, lien waivers).
• Confidentiality and sound judgment in handling sensitive information.

Kenntnisse

Detail-oriented

Strong contract drafting

Proactive project management

Stakeholder communication

Ausbildung

Paralegal certificate or associate’s degree

Tools

Microsoft 365

DocuSign

Adobe Sign

Jobbeschreibung

The Legal Assistant supports the Legal Department of a real estate development company with a primary focus on drafting and managing construction contracts (e.g., design, GC/CM, trade, and vendor agreements) and coordinating real estate/financing closings. The ideal candidate is detail-oriented, deadline-driven, and comfortable operating in a high-volume, fast-moving project pipeline.

Responsibilities

Construction Contracting

• Draft, edit, and formatconstruction-related agreements using company templates, including prime agreements (GC/CM), design professional agreements, trade/subcontractor agreements, purchase orders, change orders, and service/vendor agreements.

Closing & Transaction Support

• Coordinate signatures, notarization, and document execution (including e-signature platforms such as DocuSign).
• Draft and coordinate estoppels and SNDAs with tenants and lender’s counsel.
• Order and track title commitments, surveys, zoning letters, and certificates, and coordinate curative deliverables.
• Assist with UCC and lien searches/filings, good standing certificates, and entity documentation.
• Track critical dates; compile closing binders and post-closing deliverables.
• Interface with project managers, construction, development, and finance to align legal deliverables with project schedules.
• Drafting precision: Maintains excellent grammar and formatting; integrates negotiated changes cleanly.
• Detail orientation: Tracks dozens of dates, exhibits, and requirements without losing the thread.
• Project management: Uses proactive checklists, follows through, and manages deadlines.
• Stakeholder communication: Uses clear, professional coordination across internal teams and external parties.
• Issue spotting: Flags deviations from templates (insurance limits, indemnity, warranty, lien waivers).
• Confidentiality & judgment: Handles sensitive information with discretion.

Qualifications

• 2+ years as a legal assistant, contracts specialist, or paralegal role, preferably in real estate development or construction.
• Strong experience with contract drafting/formatting.
• Familiarity with title/survey processes, closing checklists, and entity documentation.
• Proficiency with Microsoft 365 (Word styles/TOC, Excel trackers, Outlook, SharePoint/OneDrive) and e-signature platforms (e.g., DocuSign, Adobe Sign).

Preferred Qualifications

• Experience with AIA forms and construction contract structures (lump sum, GMP, cost-plus).
• Notary Public commission (or willingness to obtain).
• Paralegal certificate or associate’s degree
• Office-based

All salary estimates are provided by LinkedIn, not Phoenix. Phoenix is committed to offering a competitive salary based on experience.