Legal Assistant

Butler Weihmuller Katz Craig LLP; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Butler Weihmuller Katz Craig LLP in Tampa, FL seeks a talented Insurance Defense Legal Assistant with 5+ years of experience to support our fast-paced construction liability insurance defense practice. You will schedule hearings, depositions, mediations and meetings for attorneys; scan and file documents; prepare court filings; manage invoicing and client communications; and coordinate with staff.

Excellent verbal and written communication skills, proficiency in Word and Outlook, and a stable

Qualifications

• 5+ years of experience in insurance defense or as a legal assistant.
• Excellent verbal and written communication skills.
• Proficient in Word and Outlook.

Responsibilities

• Schedule hearings, depositions, mediations and meetings for attorneys.
• Scan and save documents and mail into iManage.
• Prepare documents for filing with court and related notices.
• Process all invoices for subpoenas, transcripts, etc.
• Save email correspondence between attorney, paralegal and opposing counsel.
• Transcribe dictation for attorneys.
• Update case lists, trial lists and filing closures.
• Open new files, run conflict checks, AIM entries.
• Communicate with clients, opposing counsel and vendors.
• Arrange travel for attorneys.
• Set up conference rooms for client meetings.

Skills

Legal writing

Communication

Time management

Tools

Microsoft Word

Microsoft Outlook

Job description

Law Firm seeking a talented Insurance Defense Legal Assistant with 5+ years of experience to support our fast-paced construction liability insurance defense practice. If you thrive in a high-volume environment and are eager to work closely with a driven partner, this is the role for you!

Bring your expertise to a collaborative team that values hard work, innovation, and client success.

Duties include:

• Schedule hearings, depositions, mediations and meetings for attorney
• Scan and save all documents and mail into iManage
• Prepare documents for filing with court (hearing notices, mediation notices, deposition notices, notices of filing, etc.)
• Process all invoices for subpoenas, document requests, deposition transcripts, etc.
• Save all email correspondence between attorney, paralegal and opposing counsel
• Transcribe dictation for attorneys
• Update/Keep track of case list, trial list and closing of files
• Open new files - run conflict checks, request parties to be added to AIM, set up new file
• Communicate with clients, opposing counsel and vendors
• Handle travel arrangements for attorneys
• Set up conference room(s) for client meetings

Excellent verbal and written communication skills are necessary. Must be proficient in Word and Outlook.

Great working environment with a comprehensive benefits package. Salary commensurate with experience and all candidates must have a stable work history and verifiable references.