Legal Assistant - Litigation 72473

R.L. Barclay & Associates; Houston (TX); On-site; USD 52,000 - 72,000; Full time

Job summary

Top Echelon Software, LLC presents an opportunity with a Houston-area law firm seeking an experienced Litigation Legal Assistant / Secretary. You will support senior litigators with calendar coordination, document preparation, and confidential matter handling.

Responsibilities include managing court filings, preparing pleadings, coordinating hearings, and liaising with clients and courts. A meticulous, organized individual with strong MS Word skills will thrive in this role.

Qualifications

• Minimum 5 years of litigation secretarial/assistant experience in a law firm.
• Strong knowledge of legal terminology, court procedures, and filing requirements.
• Proficiency in Microsoft Word and related productivity tools.
• Experience with document management systems and billing processes.
• Notary certification preferred but not required.

Responsibilities

• Provide comprehensive administrative support to senior litigation attorneys and firm leadership.
• Oversee complex calendars, scheduling court appearances, hearings, depositions, mediations, and trials.
• Prepare, proofread, and format pleadings, motions, discovery papers, subpoenas, correspondence, and exhibits.
• Coordinate filing of documents with state and federal courts via e-filing and traditional methods.
• Monitor deadlines, statutes, discovery timelines, and court rules to ensure compliance.
• Maintain and organize physical and electronic case files.
• Liaise with courts, opposing counsel, clients, vendors, and experts for effective communication.
• Assist in trial preparation including organizing exhibits, witness lists, and logistics.
• Handle confidential information with discretion.
• Manage travel arrangements and expense reports for attorneys.
• Draft and oversee correspondence and internal communications.
• Support client intake processes, engagement letters, and conflict checks as required.
• Aid in billing procedures including time entry and expense tracking.
• Serve as a reliable contact between attorneys and internal/external stakeholders.
• Ensure deadlines and filings are meticulously managed.
• Assist with trial preparation and conduct relevant research.
• Enter billable time entries accurately for attorneys.
• Transcribe, prepare, edit, and proofread legal documents and communications.
• Organize legal documents in the document management system for easy access.
• Keep the court docket updated, including docket control orders.
• Prepare outlines for motions and petitions.
• Schedule court hearings, depositions, and other proceedings promptly.
• Communicate effectively with clients and colleagues to foster relationships.
• Source and verify crucial case intelligence as needed.

Skills

Attention to detail

Organization

Communication

Time management

Tools

Microsoft Word

Case management software

Adobe Acrobat

Job description

Our client, a growing Houston area law firm, is seeking an experienced Litigation Legal Assistant / Litigation Legal Secretary to join their firm. This engaging role encompasses a blend of administrative, organizational, client service, and communication responsibilities, as well as the ability to handle confidential matters with precision and professionalism.

The firm offers a competitive compensation package along with excellent benefits, all within a supportive team culture that values collaboration and growth.

The ideal candidate will have prior litigation experience, proficiency in Microsoft Word, and strong attention to detail and organizational skills.

Responsibilities

• Provide comprehensive administrative support to senior litigation attorneys and firm leadership.
• Oversee complex calendars, scheduling court appearances, hearings, depositions, mediations, and trials efficiently.
• Prepare, proofread, and format various legal documents, including pleadings, motions, discovery papers, subpoenas, correspondence, and exhibits.
• Coordinate the filing of documents with state and federal courts, utilizing both e-filing and traditional methods.
• Monitor litigation deadlines, statutes, discovery timelines, and court rules to ensure compliance.
• Maintain and organize both physical and electronic case files systematically.
• Liaise with courts, opposing counsel, clients, vendors, and experts to facilitate smooth communication.
• Assist in trial preparation, including organizing exhibits, binders, witness lists, and logistical details.
• Handle confidential and sensitive information with utmost discretion.
• Manage travel arrangements and expense reports for attorneys.
• Draft and oversee correspondence and internal communications.
• Support client intake processes, engagement letters, and conflict checks as required.
• Aid in billing procedures, including time entry and tracking expenses.
• Serve as a dependable point of contact between attorneys and both internal and external stakeholders.
• Ensure case deadlines and filings are meticulously managed.
• Assist with trial preparation and conduct relevant research.
• Accurately maintain and enter billable time entries for attorneys.
• Transcribe, prepare, edit, and proofread legal documents and communications effectively.
• Organize legal documents in the document management system for easy access.
• Keep the court docket updated, including calendaring docket control orders.
• Prepare outlines for documents, such as motions and petitions.
• Schedule court hearings, depositions, and other legal proceedings promptly.
• Communicate effectively with clients and colleagues to foster strong relationships.
• Source and verify crucial case intelligence as needed.
• While familiarity with construction law and liens is a plus, it is not a requirement.
• Answer phone calls and emails professionally, take notes/messages, and redirect them when appropriate.
• Maintain the attorney calendars with precision.

Qualifications

• 5 or more years of experience as a Litigation Secretary in a law firm.
• Significant litigation experience in both state and federal courts is preferred.
• Strong understanding of legal terminology, court procedures, and filing requirements.
• Advanced proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience with legal practice management and document management systems.
• Exceptional organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently, prioritize tasks effectively, and meet strict deadlines.
• Notary Public certification is preferred.
• Familiarity with document management software is an advantage.

Please reference job ID #72473.