Litigation Legal Secretary

Steffan & Co., Incorporated; Phoenix (AZ); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Comprehensive healthcare benefits

401(k) plan

20 days PTO and 10 holidays

Job summary

A leading law firm in Phoenix, AZ, is seeking a legal support professional to assist with litigation practice. This hybrid role offers a competitive salary up to $80,000, with excellent benefits, including healthcare, 401(k), and generous PTO. The position involves document preparation, deadline management, and professional communication with clients and court personnel. Experience with CA and AZ courts is a plus. Join a dedicated team in a fun and inclusive culture.

Qualifications

• Ability to manage competing priorities and communicate work status to attorneys.
• Demonstrate proficiency in relevant software applications.
• Must possess a high level of professionalism and interpersonal skills.

Responsibilities

• Assist with the preparation, editing, and filing of legal documents.
• Research and apply litigation rules.
• Communicate professionally with clients, counsel, and court personnel.

Skills

Document organization

Professional communication

Project management

Proficiency in Microsoft Office

Typing speed of 60 wpm

Tools

Outlook

Word

Excel

iManage

InTapp

Adobe

Job description

Overview

Phoenix, AZ location (Biltmore Area) with phenomenal management and a fun, dedicated, and laid-back culture.

9-5:30 M-F (37.5-hour workweek) – This role is a hybrid model with 3 days in the office and 2 days remote.

They are paying up to $80,000 ($60,000-$80,000), depending on legal experience and education.

The firm has outstanding benefits, and you will work with the dynamic and well-respected litigation lawyers in the litigation practice group (Commercial and Labor litigation).

Experience with CA and AZ courts is a HUGE plus.

This firm has one of the world’s most robust integrated legal practices, with 45 offices worldwide. The firm is renowned for its local connections and global influence, delivering comprehensive legal services worldwide.

Responsibilities

• From dispute onset through post-trial, assists with the preparation, editing, and filing of legal documents, including letters, memoranda, pleadings, discovery materials, agreements, and subpoenas.
• Knowledge of and ability to research and apply local, state, federal, and other jurisdictional litigation rules.
• Reviews and understands each client’s and matter’s calendaring requirements, and works with the national docketing team to ensure deadlines are calendared appropriately.
• Organizes and coordinates incoming and outgoing mail, including sorting, reading, distributing, and following up with documents as needed.
• Proofreading and editing.
• Court filings, including e-filings.
• Communicates professionally with clients, counsel, court personnel, and other external parties.
• Arranges travel.
• Prepares and submits expense reports.
• Assist lawyers with time entry and client billings.
• Opens new files and requests for conflict of interest checks.
• Keeps client and administrative filing up to date.
• Maintains confidentiality of attorney-client relationship.
• Works collaboratively in a team, proactively demonstrating effective teamwork and communication with attorneys, team members, and Firm personnel.

Requirements

• Ability to manage competing priorities, identify the order of work to be completed, and communicate work status to attorneys.
• Ability to work effectively in deadline-pressure situations.
• Demonstrate proficiency in computer programs and relevant software applications, including Outlook, Word, Excel, iManage, InTapp, and Adobe.
• Must possess a high level of professionalism and interpersonal skills. Required to use tact and diplomacy when dealing with others.
• Ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone; ability to proofread typed material for grammatical, typographical, or spelling errors.
• Intensive document organization and preparation skills required.
• Excellent project management skills, organizational skills, and ability to manage competing priorities.
• Minimum typing speed of 60 wpm.

We offer a great environment, a close-knit team of business professionals, and a comprehensive full-service benefit package.

37.5-hour workweek, very stable and growing office, fantastic healthcare benefits, dental, vision, STD, LTD, 20 days PTO, 10 holidays, 401(k), and a very social, open, and diverse firm culture