Construction Litigation Administrative Specialist

The Phoenix Group; Clay Arsenal (CT); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Professional development opportunities

Job summary

The Phoenix Group Advisors seeks a Legal Assistant to support attorneys specializing in Construction Litigation. The role requires robust administrative oversight, including drafting, filings, calendar management, and billing, to ensure efficient case progression and client communication.

Candidates should have 3–5 years of legal administrative experience, strong mastery of MS Office, and familiarity with iManage and Elite.

Qualifications

• 3–5 years of legal administrative experience supporting Construction Litigation cases.
• Proficiency in Microsoft Office Suite and familiarity with document management systems (iManage).
• Experience with legal billing platforms (Elite preferred).
• Excellent written and verbal communication with keen attention to detail.
• Ability to transcribe legal documents at a minimum of 60 words per minute.
• Strong organizational skills and ability to manage multiple tasks and deadlines.

Responsibilities

• Draft, proofread, and edit legal correspondence and court documents with accuracy.
• Manage electronic filing, storage, and retrieval via the firm’s system (iManage).
• Coordinate court filings, deadlines, and attorney/client meetings.
• Prepare and submit electronic court filings and ensure compliance with deadlines.
• Open and maintain client/matter files, perform conflict checks, and archive records.
• Handle client inquiries and provide timely case updates.
• Process billing, draft and review invoices, and record billable time in the billing system (Elite).
• Support other legal staff and foster team collaboration.
• Proofread and manage mail and filing systems to support operations.

Skills

Legal administration

Construction Litigation knowledge

MS Office proficiency

Document management familiarity

Billing & time entry

Communication skills

Organizational skills

Transcription (60 wpm)

Tools

iManage

Elite

Timeslips

Job description

The Phoenix Group Advisors seeks a Legal Assistant to support attorneys specializing in Construction Litigation. The role requires robust administrative oversight, including drafting, filings, calendar management, and billing, to ensure efficient case progression and client communication.

Candidates should have 3–5 years of legal administrative experience, strong mastery of MS Office, and familiarity with iManage and Elite.