Legal Assistant

National Experienced Workforce Solutions; Billings (MT); On-site; USD 28,000 - 39,000; Part time

Job summary

National Experienced Workforce Solutions in Billings seeks a Legal Assistant to support the Department of the Interior, Office of Hearings and Appeals, Probate Hearings Division, by providing administrative and legal-focused assistance. The role handles calls, mail, data entry, file management, and travel coordination within the Experienced Services Program.

Applicants should have an AA degree with at least 5 years in an administrative setting, strong MS Office skills (Word, Excel, Teams,

Qualifications

• AA degree with minimum 5 years in administrative office environment.
• Experience sorting mail, filing, data entry, calendars, travel arrangements, and payroll-related tasks.
• Proficient with Windows and Microsoft Office applications (Word, Excel, Teams, Outlook).

Responsibilities

• Answer phone calls and inquiries, process mail, and manage time/attendance records and related correspondence.
• Review probate case materials, maintain case files, and input data into docketing systems with privacy considerations.
• Use online resources and docketing systems to retrieve information and perform administrative duties.
• Review outgoing documents for grammar and accuracy.
• Coordinate travel arrangements and prepare travel authorizations and vouchers.
• Arrange facilities for conferences/hearings and prepare presentation materials.
• Order and maintain supplies and ensure office equipment is kept in working order.

Skills

Customer service

Attention to detail

Travel arrangements

Timekeeping/payroll

Education

AA Degree

Tools

Windows

MS Word

MS Excel

MS Teams

MS Outlook

Job description

Legal Assistant

ID: PMBOHA-001-026

Location: Billings

Posted Date: 11/10/2026

Agency: PMB

Wage/Hr: $24.00

Hours/Week: 28

Estimated Total Hours: 1,456

Minimum Age: 55

For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States.

NEW Solutions connects experienced workers (ages 55+) with the Office of Policy, Management and Budget (PMB). These experienced professionals provide administrative expertise, facilities management, natural and cultural resource planning, and a broad array of other professional skills that support the Office of Policy, Management and Budget through the Experienced Services Program (ESP).

Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an ?at-will? relationship. This means that an Enrollee is free to terminate enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee.

PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEW Solutions. An ?Enrollee? is a participant in a grant program established through a Cooperative Agreement funded by the agency and administered by NEW Solutions.

This opportunity applies to applicants legally eligible to work in the United States.

Duties:

This position will support the Department of the Interior, Office of the Secretary, DAS-Administrative Services, Office of Hearings and Appeals, Probate Hearings Division. Enrollees will support the OHA’s varied work in response to processing backlogged Indian probate cases by providing administrative, legal-focused assistance.

• Receive and transfer telephone calls, answer basic and routine questions and inquiries from interested parties; prepare and send faxes and electronic mail and prepare and review time and attendance records. Process all incoming mail, including correspondence from parties or attorneys, return mail from notices and decisions, and additional document submissions from agencies or other parties. Copy, mail, and scan relevant documents.20%
• Review incoming probate case material to ensure it is current and complete; maintain case files from initial filing to completion, correctly input data into the docketing system on a timely basis, and search various system records when additional information is required. Maintain complete and orderly files in a manner that expedites retrieval; understand and ensure that record and privacy requirements are followed.30%
• Use online legal, tracking, or other resources and databases to obtain information. Retrieve and input data into electronic docketing systems; perform administrative duties using electronic databases, systems, and software.20%
• Review outgoing decisions, notices, and other documents for grammatical and spelling errors.5%
• Coordinate travel arrangements, prepare travel authorizations, and prepare vouchers in a timely manner.5%
• Arrange facilities for conferences and hearings, and prepare presentation material or background documentation.5%
• Responsible for ordering and maintaining adequate supply inventories, tracking property, and ensuring equipment such as copiers, faxes, and shredders are maintained in good working order and in accordance with requirements.15%

Qualifications:

AA Degree in No particular degree required with minimum additional experience of 5 year(s) in Administrative office environment

• Experience sorting, categorizing, and distributing mail, and with filing electronic and paper records; ability to use common software to produce reports, correspondence, spreadsheets, and keeping calendars; familiarity with entering data into databases; superior customer service skills and attention to detail; familiarity with arranging travel via online systems; and acting as timekeeper or other payroll-focused skills.
• Experience required with Windows, MS Word, MS Excel, MS Teams, MS Outlook

Other:

• Overnight travel: Occasional travel to hearings, trainings, and/or meetings may be required.
• Physical requirements: Job is primarily sedentary and performed in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Service Programs under cooperative agreements with federal agencies. It is NEW Solutions’s policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.