Part-Time Federal Probate Administrative Assistant

National Experienced Workforce Solutions; Billings (MT); On-site; USD 28,000 - 39,000; Part time

Job summary

National Experienced Workforce Solutions in Billings seeks a Legal Assistant to support the Department of the Interior, Office of Hearings and Appeals, Probate Hearings Division, by providing administrative and legal-focused assistance. The role handles calls, mail, data entry, file management, and travel coordination within the Experienced Services Program.

Applicants should have an AA degree with at least 5 years in an administrative setting, strong MS Office skills (Word, Excel, Teams,

Qualifications

• AA degree with minimum 5 years in administrative office environment.
• Experience sorting mail, filing, data entry, calendars, travel arrangements, and payroll-related tasks.
• Proficient with Windows and Microsoft Office applications (Word, Excel, Teams, Outlook).

Responsibilities

• Answer phone calls and inquiries, process mail, and manage time/attendance records and related correspondence.
• Review probate case materials, maintain case files, and input data into docketing systems with privacy considerations.
• Use online resources and docketing systems to retrieve information and perform administrative duties.
• Review outgoing documents for grammar and accuracy.
• Coordinate travel arrangements and prepare travel authorizations and vouchers.
• Arrange facilities for conferences/hearings and prepare presentation materials.
• Order and maintain supplies and ensure office equipment is kept in working order.

Skills

Customer service

Attention to detail

Travel arrangements

Timekeeping/payroll

Education

AA Degree

Tools

Windows

MS Word

MS Excel

MS Teams

MS Outlook

Job description

National Experienced Workforce Solutions in Billings seeks a Legal Assistant to support the Department of the Interior, Office of Hearings and Appeals, Probate Hearings Division, by providing administrative and legal-focused assistance. The role handles calls, mail, data entry, file management, and travel coordination within the Experienced Services Program.

Applicants should have an AA degree with at least 5 years in an administrative setting, strong MS Office skills (Word, Excel, Teams,