Docket Clerk - Legal Administrative Assistant

State of Colorado; Denver (CO); On-site; USD 25,000 - 36,000; Full time

Job summary

The State of Colorado is seeking an Administrative Assistant II to support the Workers’ Compensation Unit in the Denver office, working in the office two to three days a week. This role involves processing and analyzing documents for Administrative Law Judges, maintaining document control, and assisting with complex case processing.

Responsibilities include mail/email processing, service and document delivery, and front desk support.

Qualifications

• At least two (2) years of relevant experience providing administrative, clerical, office, legal, or customer service support.
• Cover letters and resumes will not be accepted in lieu of the official State of Colorado online application, but may be attached.
• Resumes will not be reviewed for minimum qualification screening.

Responsibilities

• Mail and Email Processing – open, date stamp and distribute mail and email, sorting, to determine action needed.
• Certificate of Service and Document Delivery – Disseminate all decisions, orders, forms, certificates of record, memoranda and office correspondence.
• Customer Service – assist with front desk coverage by answering incoming calls and greeting walk-in clients.
• File Maintenance – create, label and file all documents for hearings, which primarily consists of data entry into the court management system.

Skills

Administrative experience

Clerical skills

Customer service

Legal environment

Job description

Department Information

This position is only open to Colorado state residents.

This position will work in the Denver office two to three days a week. This posting may fill more than one vacancy.

Thank you for your interest in working for the State of Colorado. Join us and find meaningful work in public service to our state and its residents, helping to make Colorado a great place to live and work in.

Colorado for All Philosophy:

Colorado for All means working toward a Colorado where everyone has the opportunity to succeed. It means we support the basic human rights of our neighbors regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education level, disability, socio-economic status, or any other visible or invisible identity.

The Department of Personnel & Administration (DPA)

The Department of Personnel & Administration is the foundation for dependable state government, leading with responsiveness, integrity, and teamwork. We provide services to other government agencies and all Coloradans by taking bold initiative toward a government with engaged employees, innovative solutions, and constructive partnerships.

DPA

DPA provides a wide range of programs and services, from custodial & maintenance to financial and human resources support, which assist other state agencies in fulfilling their missions. At DPA, there are countless opportunities to contribute to meaningful work that supports and serves the people of Colorado. The wide variety of positions in DPA allow individuals to learn about state operations and provide for long-term career growth.

Good Government Starts Here!

Why We Want You

We want your expertise, positive energy, drive to succeed, and love of this great state as we work to elevate the expectations Coloradans have of their government.

What You'll Get From Us

In return for the skilled work you do, DPA provides a competitive compensation and benefits package to accompany employment opportunities. Please see the Benefits Overview video for details on the benefits offered to employees.

Description of Job

This position assists the Workers’ Compensation Unit by processing and analyzing documents and pleadings for the Denver Administrative Law Judges. This position acts as technical support by maintaining control over documents and procedures and assisting in complex case processing matters.

• Mail and Email Processing – open, date stamp and distribute mail and email, sorting, to determine action needed.
• Certificate of Service and Document Delivery – Disseminate all decisions, orders, forms, certificates of record, memoranda and office correspondence.
• Customer Service – assist with front desk coverage by answering incoming calls and greeting walk-in clients.
• File Maintenance – create, label and file all documents for hearings, which primarily consists of data entry into the court management system.

Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights

• A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, but may be attached. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. Resumes WILL NOT be reviewed for minimum qualification screening. If it is determined that you meet the minimum qualifications, your application will also be used as part of the comparative analysis process to identify a top group for further consideration.

This position is advertised in line with the Governor’s executive order (Executive Order 2022 015) focused on skills-based hiring practices that focuses on the knowledge, skills, and abilities specific to the job and aligns the hiring process accordingly. Skills-based hiring reduces potential barriers for applicants and allows for reduced bias in the hiring process by providing a direct description of skills that are unique to the duties assigned to the position with a recognition that the applicant may have developed these skills through education, training or past experiences.

Residency Requirement

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description

G3A3XX

ADMINISTRATIVE ASSISTANT II

Minimum Qualifications

Experience Only:

At least two (2) years of relevant experience providing administrative, clerical, office, legal, or customer service support.

Education And Experience

A combination of related education and/or relevant experience providing administrative, clerical, office, legal, or customer service support equal to at least two (2) years.

The exceptional candidate will possess the proven ability or accomplishment in the following preferred qualifications:

• Previous State Service related to the work assigned to the position
• Experience in a legal related environment

Conditions Of Employment

• A pre-employment criminal background check will be conducted as part of the selection process.

Comparative Analysis Process

The comparative analysis process for this position may consist of a structured application review, an online assessment and a structured interview.

Appeal Rights

An applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: [phone]. Phone: [phone]. Email address: [e-mail]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

Supplemental Information

The State of Colorado strives to build and maintain workplaces that value and respect all Coloradans. We are building a Colorado for All through a commitment to equal opportunity and hiring based on merit and fitness. The State is committed to non-discriminatory practices in hiring, employment, and advancement opportunities.

Employment Philosophy

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program.

Accommodations

The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Heather Siegal [e-mail].

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the \"Print\" icon.

If you are a current State of Colorado employee, please list all State of Colorado Departments or institutions of Higher Education for which you have worked for and your Employee ID (if known).