Paralegal Specialist

National Experienced Workforce Solutions; Billings (MT); On-site; USD 34,000 - 49,000; Full time

Job summary

NEW Solutions is seeking a Paralegal Specialist in Billings, Montana, to support the Department of the Interior's probate hearings via the ESP program. The role focuses on reviewing case files, docket updates, hearing notices, and draft probate decisions under supervision.

A AA Degree in Paralegal Studies or Paralegal Certificate with 5 years of experience in paralegal work is required; probate experience is a plus.

Qualifications

• AA Degree in Paralegal Studies or Paralegal Certificate with minimum additional experience of 5 year(s) in Paralegal work
• Experience in probate law is a plus but not required
• Experience required with Windows, MS Word, MS Excel, MS Teams, MS Outlook

Responsibilities

• Review case files for completeness and identify complications.
• Use the docketing system to update the procedural status of each case and schedule hearings.
• Prepare notices of probate hearings and assist the judge at hearings.
• Review case records after hearings to assist with the judge's determination and schedule supplemental hearings if needed.
• Draft probate decisions or orders and review drafts for errors.
• Provide guidance and assistance to legal assistants and back up tasks as needed.
• Prepare case-related correspondence and assist with administrative duties.

Education

AA Degree in Paralegal Studies or Paralegal Certificate

Tools

Windows

MS Word

MS Excel

MS Teams

MS Outlook

Job description

Paralegal Specialist

ID: PMBOHA-001-027

Location: Billings

Posted Date: 11/10/2026

Agency: PMB

Wage/Hr: $30.00

Hours/Week: 28

Estimated Total Hours: 1,456

Minimum Age: 55

For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States.

NEW Solutions connects experienced workers (ages 55+) with the Office of Policy, Management and Budget (PMB). These experienced professionals provide administrative expertise, facilities management, natural and cultural resource planning, and a broad array of other professional skills that support the Office of Policy, Management and Budget through the Experienced Services Program (ESP).

Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an ?at-will? relationship. This means that an Enrollee is free to terminate enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee.

PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEW Solutions. An ?Enrollee? is a participant in a grant program established through a Cooperative Agreement funded by the agency and administered by NEW Solutions.

This opportunity applies to applicants legally eligible to work in the United States.

Duties:

This position will support the Department of the Interior, Office of the Secretary, DAS-Administrative Services, Office of Hearings and Appeals, Probate Hearings Division. Enrollees will use their legal and administrative skills to assist Supervisory Judges in their work probating the estates of Indians who die owning interests in property held in trust by the U.S. government.

• Review case files assigned for dockets to ensure completeness and accuracy. If information is missing, initiate action to seek information that will complete the case file. Identify potential complications in the case, including but not limited to discrepancies with family information, inventory issues, and potential will disputes. Research related cases to obtain verified family histories and confirm the information of potential heirs.40%
• Use the docketing system to update and maintain the procedural status of each assigned case, and to schedule hearings in coordination with the assigned judge.5%
• Prepare notices of probate hearings to be sent to all interested parties, as well as combined hearing notices that are posted. Assist the judge at hearings by recording the proceedings, taking attendance and verifying current addresses of participants, handling exhibits and other duties as needed by the judge.10%
• Review case record upon completion of the hearing to assist with the judge?s determination as to the sufficiency of evidence for a final decision. Works with the judge to schedule supplemental hearings if necessary and prepare documents to provide opportunities for a party to renounce interest or to otherwise obtain any necessary additional information.10%
• Draft probate decisions or orders, and review draft decisions and orders prepared by others for errors.25%
• Provide guidance and assistance to legal assistants and back up legal assistants with tasks such as scanning and mailings, as needed.5%
• Prepare case-related correspondence. Assist the office with administrative duties as needed or assigned, including timekeeping, purchasing, and bill-paying.5%

Qualifications:

AA Degree in Paralegal Studies or Paralegal Certificate with minimum additional experience of 5 year(s) in Paralegal work

• Experience in probate law is a plus but not required
• Experience required with Windows, MS Word, MS Excel, MS Teams, MS Outlook

Other:

• Physical requirements: Job is primarily sedentary and performed in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Service Programs under cooperative agreements with federal agencies. It is NEW Solutions?s policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.