Legal Assistant

ImmigrationJobs; Arlington (VA); On-site; USD 40,000 - 65,000; Full time

Job summary

An established industry player seeks a dedicated Legal Coordinator to join their Arlington team. This role involves managing immigration case files, ensuring accurate documentation, and providing exceptional support to attorneys and clients alike. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills and a commitment to excellence. With a focus on teamwork and effective communication, you'll play a pivotal role in enhancing client experiences. Enjoy a range of benefits, including flexible work arrangements and comprehensive health plans, while contributing to a firm that values trust and transparency.

Benefits

Casual work attire

Paid time off

Mental health days

Parental leave

Holidays

Bereavement leave

Jury duty leave

Affordable medical/Rx plans

401(k) retirement savings plan

Employee referral program

Qualifications

• Ability to prioritize and balance demands in a fast-paced environment.
• Experience with document scanning and data entry.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage mailings and case management system updates.
• Assist attorneys in preparing visa documentation.
• Follow up with clients for outstanding documentation.

Skills

Prioritization and time management

Document scanning and data entry

Microsoft Office proficiency

Excellent communication skills

Organizational skills

Attention to detail

Team player

Tools

Microsoft Office

Google Docs

Job description

Erickson Immigration Group (EIG), is a full-service, premium business immigration law firm. We pride ourselves on a "Perfect Plus" customer experience through trust, honesty, transparency, and availability to our clients. We currently have a career opportunity for a business immigration Legal Coordinator to join our team in our headquarters office located in Arlington, VA. This is a fully onsite position.

• Assure all mailings are accounted for and accurately updated in the case management system and databases.
• Utilize web-based immigration case management system and database continuously and accurately.
• Scan, file, mail, and maintain physical files and supporting documentation.
• Open or close records/cases in the case management system; maintain all records as requested by the supervisor.
• Create PAFs and withdrawals in addition to scanning and filing petitions.
• Meet assigned deadlines and communicate case progress/status/issues to supervisor.
• Follow up with clients for outstanding documentation.
• Maintain client contact information.
• Update and manage status reports.
• Build knowledge of Firm and client processes.
• Learn procedural and processing requirements for various types of non-immigrant and immigrant visa petitions and applications (such as drafting and assembling non-immigrant and immigrant petitions and applications).
• Work closely with other Coordinators and Attorneys across multiple departments within the firm and your own team.
• Monitor internal systems to ensure immediate processing and high-level customer service standards.
• Assist attorneys in preparing visa package documentation for employees to attend visa stamping appointments abroad
• Contribute to the development of the firm’s processes to simplify work, standardize procedures, and help the team operate more efficiently and effectively.

Qualification Requirements:

• Demonstrated ability to prioritize and balance competing demands and meet deadlines in a fast-paced high volume professional services environment.
• Experience with document scanning and data entry
• Proficiency in Microsoft Office, Excel, and Google Docs
• Excellent communication and interpersonal skills, and ability to communicate effectively at all levels in person, by phone and by email.
• Proven experience in handling multiple deliverables efficiently, with strong time management and prioritization skills while supporting various tasks simultaneously.
• Very strong organizational skills and excellent attention to detail.
• Extensive file and document management experience.
• Show interest in expanding knowledge and responsibilities in casework preparation.
• Demonstrate flexibility and initiative regarding assignments for self and team.
• Must be a team player as well as self-motivated and committed to excellence in the workplace.

Benefits:

• Casual work attire
• Paid time off, mental health days, parental leave, holidays, bereavement leave, and jury duty leave
• Affordable medical/Rx, dental, and vision plans
• Monthly parking and commuting subsidy
• Firm-provided short-term and long-term disability and group life/AD&D insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• 401(k) retirement savings plan with employer match
• Employee referral program
• Employee Assistance Program (EAP