Executive Legal Assistant

Arcadis; Las Vegas (NV); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading company in sustainable design and consultancy is seeking an Executive Legal Assistant. This role supports the Legal Operations Manager and executives, managing administrative tasks and ensuring smooth operations within the legal team. The ideal candidate will have extensive experience in legal operations, strong organizational skills, and a commitment to confidentiality. Arcadis offers a collaborative work environment and values diversity and inclusion.

Qualifications

• 3+ years' experience in legal operations required.
• Experience supporting VP+ level and remote workers.

Responsibilities

• Support Legal, Compliance, and Privacy team with administrative tasks.
• Schedule meetings and maintain calendar for executives.
• Assist with travel arrangements and prepare expense reports.

Skills

Communication

Problem-Solving

Organizational Skills

Time Management

Interpersonal Skills

Project Management

Education

Bachelor’s degree or certification

Tools

Microsoft Office Suite

Legal Tracker

hCue/CTAdvantage

Oracle

Litera

Job description

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Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

Arcadis is looking to hire an Executive Legal Assistant. The candidate will report to the Legal Operations Manager and support the Arcadis North America Region General Counsel and the Global Business Area (GBA) Legal Director (Resilience), in addition to assisting the Arcadis North America Region Legal, Compliance, and Privacy (LCP) team. The role involves supporting staff and executives with day-to-day administrative responsibilities.

Reporting Lines:

ANA Legal Operations Manager

Role accountabilities:

The Legal Assistant will assist our Legal, Compliance, and Privacy (LCP) team and executives with the administration of:

• Scheduling meetings and maintaining calendar for General Counsel and GBA Legal Director
• Assisting with travel arrangements, preparing expense reports, and credit card statement reconciliation for executives and attorneys as needed
• Coordinating Senior Management Team and All Hands meetings (facilities/food & beverage service)
• Secretary to the Joint Venture Excellence Committee, including coordinating meetings, taking minutes, tracking JV’s in progress, and managing JV closure projects
• Receiving Service of Process, researching project information, and providing data to in-house counsel or paralegal
• Vetting Corporate Contributions and Memberships requests, and coordinating touchpoints with in-house counsel and others
• Formatting and mailing correspondence
• Creating and editing PowerPoint presentations
• Drafting monthly LCP newsletters
• Updating legal reference documentation on the intranet
• Maintaining document libraries in Teams and SharePoint
• Filing corporate governance documents
• Monitoring subscriptions and assisting with bar and membership renewals
• Organizing and managing data
• Collaborating with other departments on information requests
• Handling confidential material discreetly
• Ordering office supplies and other administrative duties

Qualifications & Experience:

Required Qualifications:

• 3+ years' experience in legal operations (law firm or corporate)
• Excellent communication, problem-solving, and relationship management skills with high attention to detail
• Strong organizational and time management skills to meet deadlines and manage priorities
• Interpersonal and collaboration skills for effective teamwork
• Ability to understand and explain complex issues
• High integrity
• Strong project management skills
• Experience supporting VP+ level
• Experience supporting remote workers
• Desire to gain institutional knowledge of department and company processes

Preferred Qualifications:

• Bachelor’s degree or certification
• Experience with Microsoft Office Suite and legal software (Legal Tracker, hCue/CTAdvantage, Oracle, Litera)
• Proximity to Highlands Ranch, Colorado, with options for remote work

Why Arcadis?

We believe everyone’s contribution matters and are committed to diversity, inclusion, and creating a great workplace. We offer comprehensive benefits and a salary range of $60,000 - $80,000, based on experience and other factors.