Legal Assistant, Foreclosure

McCalla Raymer Leibert Pierce, LLC; New York (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

McCalla Raymer Leibert Pierce, LLP seeks a detail-oriented legal support professional to manage administrative tasks for NY foreclosure cases. You will maintain client systems, draft pleadings, and coordinate with attorneys in a collaborative team environment.

The role emphasizes accurate data entry, excellent client service, and multi-tasking across case files and calendars in a fast-paced law firm setting.

Qualifications

• High School Diploma required; associate degree preferred.
• At least 2 years of relevant work experience.
• Foreclosure-related experience preferred.

Responsibilities

• Update firm's internal case management system and clients' systems accurately and consistently.
• Provide excellent customer service to clients at all levels.
• Draft and proofread legal documents as needed.
• Support attorneys in a high-volume, time-sensitive environment.
• Provide regular client status updates and timely follow-up on documents/services.
• Assist attorneys with calendar and conference preparation and settlements communications.
• Conduct legal research to support case strategy and preparation.
• Manage and organize case files (electronic and physical).
• Communicate professionally with clients, opposing counsel, and court personnel.
• Coordinate court appearances, motions, and other proceedings.
• Perform other duties as needed.

Skills

Verbal & written communication

MS Office proficiency

Organizational skills

Team collaboration

Education

High School Diploma

Associate degree preferred

Tools

Case management software

Loansphere

Lenstar

Clairfire

Tempo

Vendorscape

Job description

Description

JOB SUMMARY:

Job entails managing all administrative tasks associated with the legal process of NY foreclosures. These tasks generally include drafting, responding to correspondence and updating client systems. The position requires substantial coordination with other legal assistants and attorneys in multi-disciplinary team environment.

DUTIES & RESPONSIBILITIES:

• Consistently and accurately updating the firm’s internal case management system, as well as clients’ systems.
• Providing exceptional customer service to clients at every level of interaction.
• Drafting and proofreading legal documents as required.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Providing regular and timely client status updates, as well as continual followup on outstanding documents and or services.
• Assist attorneys in calendar and Conference preparation. Working on mitigation and settlement correspondences.
• Conduct legal research and analysis to support case strategy and preparation.
• Manage and organize case files, including electronic and physical documents.
• Communicate with clients, opposing counsel, and court personnel professionally and effectively.
• Coordinate and schedule court appearances, motion hearing dates, and other legal proceedings.
• Performing other duties and responsibilities as needed.

SUPERVISORY RESPONSIBILITIES:

This job does not require supervisory responsibilities.

EDUCATION & WORK EXPERIENCE:

• Minimum of a High School Diploma; preferably an associate degree
• Preferably at least 2 years of relevant work experience.
• Preferably relevant foreclosure work experience.

KNOWLEDGE, SKILLS, & ABILITIES:

• Must have excellent verbal and written communication skills.
• Must be committed to providing exceptional customer service.
• Ability to communicate courteously and effectively with borrower, clients, attorneys, other internal employees, and outside parties.
• Must be able to work with others in a congenial and team-oriented manner.
• Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
• Ability to read and write at a high level for proof reading and editing purposes.
• High-level proficiency in MS Office suite.
• Proficiency in internet research activities.
• Familiarity with case and document management software
• Experience with client systems such as Loansphere, Lenstar, Clairfire, Tempo, Vendorscape and others is preferred.
• Good understanding of the legal process surrounding foreclosure preferred.
• Experience with drafting legal documents and pleadings, such as motions, letters and notices.
• Ability to proficiently operate computer, fax machine, scanner, photocopier, typewriter, and telephone is required.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment.

We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments.

All applicants applying for U.S. job openings must be authorized to work in the United States.

• Please note: No employment sponsorship or support will be given for this position. McCalla Raymer Leibert Pierce, LLP will not consider any employment immigration sponsorship or support. This means that McCalla Raymer Leibert Pierce, LLP will not support any CPT, OPT, or STEM OPT plans, nor sponsor in any NIV category (including TN, E-3, H-1B, O-1), or
• Visa sponsorship nor immigration support is not available. Applicants must be legally authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position

Because of the high volume of calls received, only qualified candidates will be contacted for consideration.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.