Legal and Contracts Coordinator

Interview Exchange; East Farmingdale (NY); On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Job summary

Farmingdale State College seeks a highly organized Legal and Contracts Coordinator to support the Office of Legal Affairs. You will review, prepare, and track non-procurement agreements and collaborate with academic departments to ensure SUNY and College policy compliance.

The role also supports records management, FOIL responses, litigation support, and technology-driven process improvements. Requires 3+ years in legal/admin support and strong MS Office skills.

Qualifications

• Minimum of 3 years of experience supporting legal, compliance, contracts, risk management, or related administrative functions.
• Strong project management, organizational, and customer service skills.
• Strong technology skills, including experience utilizing software solutions to improve operational efficiency and workflow management.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook.
• Excellent verbal, written, and interpersonal communication skills.
• Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.

Responsibilities

• Assist the AVP for Administration with the review, preparation, routing, execution, and tracking of all non-procurement-related agreements entered into by the College, ensuring compliance with applicable SUNY, OSC, and College requirements.
• Manage affiliation, internship, clinical placement, and other educational agreements in collaboration with academic departments.
• Develop and maintain processes, procedures, and documentation related to contract administration and agreement management.
• Serve as the administrator for the College's contract management system and lead initiatives to improve efficiency through technology and process automation.
• Support the Legal Liaison with litigation-related matters, including document collection, records retention, and litigation hold coordination.
• Serve as the College's Records Access Officer and coordinate responses to records requests and Freedom of Information Law (FOIL) requests.
• Support the continuous improvement of legal processes through innovative use of technology.
• Conduct research on various legal topics as requested.
• Perform other duties as assigned.

Skills

Project management

Organizational skills

Customer service

Technology skills

Microsoft Office

Word

Excel

Outlook

Verbal communication

Written communication

Interpersonal communication

Multitasking

Tools

Contract management systems

Job description

Category: Executive/Management (MC Positions including Deans)

Farmingdale State College is a recognized leader in applied learning. With over 10,000 students, FSC is the State University of New York's largest college of applied science and technology, with 96% of graduates working in New York State and 75% working on Long Island. Farmingdale prepares emerging leaders in the growing technology, engineering, business and health care fields.

Farmingdale State College is committed to inclusivity and excellence as part of our mission and culture. The College has received the 2022, 2023 and 2024 Higher Education Excellence in Diversity (HEED) Award. We seek candidates of all backgrounds who embrace these values and the broader mission of public higher education.

The College is increasingly focused on expanding student engagement. In addition to the highly successful NCAA Division III athletic program, Esports, and an extensive array of student clubs and organizations give FSC a strong culture of civic responsibility.

Farmingdale State College seeks a highly organized and detail-oriented Legal and Contracts Coordinator to support the Office of Legal Affairs. This position is responsible for the review, preparation, administration, and tracking of non-procurement-related agreements for the College. The successful candidate will work collaboratively with academic and administrative departments to facilitate the timely execution of agreements while ensuring compliance with SUNY, New York State, and College policies and procedures.

In addition to managing agreements, the Legal and Contracts Coordinator will support legal operations through records management, legal research, litigation support, and implementation of technology solutions designed to improve departmental efficiency. This position serves as a key liaison between the Office of Legal Affairs and campus stakeholders and reports directly to the Legal Liaison.

Job Responsibilities:

• Assist the AVP for Administration with the review, preparation, routing, execution, and tracking of all non-procurement-related agreements entered into by the College, ensuring compliance with applicable SUNY, OSC, and College requirements.
• Manage affiliation, internship, clinical placement, and other educational agreements in collaboration with academic departments.
• Develop and maintain processes, procedures, and documentation related to contract administration and agreement management.
• Serve as the administrator for the College's contract management system and lead initiatives to improve efficiency through technology and process automation.
• Support the Legal Liaison with litigation-related matters, including document collection, records retention, and litigation hold coordination.
• Serve as the College's Records Access Officer and coordinate responses to records requests and Freedom of Information Law (FOIL) requests.
• Support the continuous improvement of legal processes through innovative use of technology.
• Conduct research on various legal topics as requested.
• Perform other duties as assigned.

The college particularly welcomes candidates with knowledge, skills and abilities that include:

• Commitment to diversity and university initiatives supportive of diversity and inclusion.
• Interest in participating in student-centered service activities.
• Desire to apply expertise in promoting civic engagement with the College's many community partners.

Requirements:

MINIMUM QUALIFICATIONS:

• Minimum of 3 years of experience supporting legal, compliance, contracts, risk management, or related administrative functions.
• Strong project management, organizational, and customer service skills.
• Strong technology skills, including experience utilizing software solutions to improve operational efficiency and workflow management.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook.
• Excellent verbal, written, and interpersonal communication skills.
• Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.

PREFERRED QUALIFICATIONS:

• Paralegal certification.
• Experience working in complex regulatory environments.
• Experience responding to records requests, Freedom of Information Law (FOIL) requests, or similar public records processes.
• Experience drafting, reviewing, editing, negotiating, and coordinating contracts, agreements, and other legal or administrative documents.
• Experience in higher education.
• Experience with contract management systems.

Additional Information:

This is a full-time M/C position.

• SALARY: $75,000/year.

The State University of New York offers excellent fringe benefits including health insurance options and retirement plans.

Visit our Why Work at FSC page to learn more about FSC and the total rewards we offer.

VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION

The Consumer Information web page can be viewed at the following link

This page describes various services, information and statistics on many different aspects of the College's operations.

Farmingdale State College's commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply.

The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status.