Contract Administrator - Pacific Northwest

AEG WORLDWIDE; Seattle (WA); On-site; USD 68,053,440 - 85,962,240; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid holidays

Vacation and sick time

401k with employer match

Job summary

AEG WORLDWIDE is seeking a Contract Administrator to collaborate with legal, operations, accounting and production teams on artist, venue, vendor, co-promotion, sponsor and location agreements. You will manage wire requests, deposits and venue insurance per contracts, ensuring compliance for each event.

The role emphasizes attention to detail, organizational skills and knowledge of contract language, with a dynamic team in a live events environment.

Qualifications

• High School Diploma or equivalency; BA/BS preferred.
• 2-4 years of related work experience.
• Paralegal or legal experience preferred.
• Basic knowledge of contract administration and legal language.
• Strong attention to detail and highly organized.
• Ability to compare and analyze documentation.
• Strong written and verbal communication skills.
• MS Office and Adobe software knowledge.
• Ability to prioritize, multi-task and perform under pressure.
• Interest in music industry preferred.

Responsibilities

• Review and edit artist contracts, issue and process documents; coordinate with artist management and talent buyers.
• Review venue, vendor, co-promotion, sponsor and location agreements; obtain approvals and issue to parties.
• Initiate wire requests and deposits; liaise with accounting for timely processing.
• Review venue insurance; amend and update coverage as needed.
• Develop and update contract processes; ensure show files include updated contracts and insurances.
• Train new staff in contract administration; create templates for training.
• Coordinate with exhibitors to ensure paperwork is complete and venue information is current.

Skills

2-4 years experience

Paralegal experience

Contract administration

Attention to detail

Documentation analysis

Written and verbal communication

MS Office & Adobe

Prioritization & multitasking

Music industry interest

Education

High School Diploma or equivalent (BA/BS preferred)

Tools

Microsoft Office (Excel, Outlook, Word)

Adobe software

Job description

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Job Summary

The Contract Administrator will work closely with legal, operations, accounting and production teams to review artist, venue, co-promotion, vendor, locations and sponsor agreements. Additionally, this position will work closely with Manager of Contract Administration and/or accounting team to process wire requests and deposits for artists and venues. The Contract Administrator will review venue insurance requirements per contract obligations and ensure needs are met on an event-by-event basis.

Essential Functions

• Review and edit artist(s) contracts including issuing, mark-up, receipt and processing. Collect all pertinent information related to the agreement, clarify data points and issue to artist management team and talent buyers associated with deal.
• Review venue, vendor, co-promotion, sponsor and location agreements. Submit edited contract to supervisor, talent buyer, or general manager of venue for approval and issue to vendor, co-promoter, or sponsor.
• Initiate wire requests/deposits for artist and/or venue and submit for approval. Follow up with upper management for confirmation in timely manner to process with accounting department.
• Review venue insurance for potential risks or special circumstances. Amend insurance agreement to include additional information and coverage as needed.
• Develop and update contract process, create new ways to disseminate information from field to office. Ensure that all show files are up to date with new or revised contracts and insurance agreements.
• May be responsible for training new employees in contract administration and creating contract templates for training.
• May work with exhibitors ensuring paperwork is completed correctly and communicate venue information/updates as needed.

Required Qualifications

• High School Diploma or its equivalency (BA/BS Degree Preferred)
• 2-4 years Of related work experience
• Paralegal, legal experience preferred
• Basic knowledge of contract administration and legal language
• Strong attention to detail and highly organized
• Ability to compare/analyze documentation
• Strong written and verbal communication skills
• Knowledge of Microsoft Office programs (Excel, Outlook, Word) and Adobe software
• Ability to prioritize, multi-task and perform well under pressure
• Interest/knowledge of music industry preferred

Payscale

$23.75 - $30.00 p/h

Bonus

This position is not eligible for a bonus under the current bonus plan requirements.

Benefits

Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.

AEG's policy is to hire the most qualified applicants, and we comply with all applicable federal, state and local employment laws in making hiring and employee decisions. We are an equal opportunity employer and do not discriminate against applicants or employees on the basis of race, color, marital status, disability, religion, age, sex, sexual orientation, national origin, genetic information, veteran status, or any other legally protected status recognized by applicable federal, state or local law.

Employer does not offer work visa sponsorship for this position.