Legal Administrative Specialist — Timekeeping & Filings

Shook, Hardy and Bacon; Boston (MA); On-site; USD 55,000 - 70,000; Full time

Job summary

Shook, Hardy and Bacon in Boston seeks a Legal Administrative Assistant to provide comprehensive support to attorneys and staff. You will enter time in the timekeeping system, handle phone reception, arrange travel, schedule meetings, and set up conference rooms.

You’ll assist with drafting routine legal documents, proofreading, and filing with courts, including ECF submissions. The role emphasizes accuracy, client service, and teamwork, with opportunities to mentor others on firm processes and

Qualifications

• High School diploma or GED with three years related experience.
• Bachelor's degree, ALS, PLS, CAP, or Paralegal certificate preferred.
• Basic legal terminology and awareness of court filing requirements.
• Ability to type 50 WPM and use legal citations.

Responsibilities

• Enter time into the firm's timekeeping system and handle phone reception.
• Arrange travel and catering, schedule meetings, and set up conference rooms.
• Operate e-scan, faxing, ECF filing transmittals, transcription, and proofreading.
• Prepare general and/or legal documents such as complaints, briefs, motions, subpoenas.
• Assist attorneys, paralegals and analysts with filing court documents.
• Maintain a professional image and support client service and relationships.
• Draft routine reports and correspondence for review.
• Manage timekeeper calendars and help meet deadlines.
• Provide occasional tech support for docking stations and peripherals.
• Stay informed of firm policies and standardized procedures.

Skills

Timekeeping

Microsoft Word

Excel

PowerPoint

Outlook

Legal terminology

Court filings

Client service

Attention to detail

Communication

Education

High School diploma or GED

Paralegal certificate preferred

Tools

Time entry software

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Shook, Hardy and Bacon in Boston seeks a Legal Administrative Assistant to provide comprehensive support to attorneys and staff. You will enter time in the timekeeping system, handle phone reception, arrange travel, schedule meetings, and set up conference rooms.

You’ll assist with drafting routine legal documents, proofreading, and filing with courts, including ECF submissions. The role emphasizes accuracy, client service, and teamwork, with opportunities to mentor others on firm processes and