Administrative Assistant

Shook, Hardy & Bacon L.L.P.; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Retirement plan

Paid time off

Job summary

A leading law firm in Texas is seeking an Administrative Assistant to support attorneys and staff with various tasks. This entry-level position includes managing calendars, drafting correspondence, and providing technical support. The firm offers a competitive salary and a comprehensive benefits package, including medical and retirement plans, ensuring a supportive work environment focused on professional development.

Qualifications

• Strong organizational skills to manage multiple tasks effectively.
• Ability to accurately draft and write routine reports and correspondence.
• Familiarity with administrative, technical, and organizational support.

Responsibilities

• Assist attorneys and staff with administrative tasks.
• Manage calendars and assist with meeting deadlines.
• Provide reception services and arrange travel accommodations.

Skills

Administrative support

Organizational skills

Time management

Communication skills

Technical support

Tools

Outlook

ECF filing systems

Job description

Administrative Assistant

Shook, Hardy & Bacon L.L.P.

Contributes to the efficient operation of the firm by assisting attorneys, other legal personnel, and professional staff with administrative, technical and organizational tasks.

Projects an image that reflects the professional nature of work done by the firm.

Prepares and/or reviews for accuracy reports, documentation and general correspondence.

Accurately drafts and/or writes routine reports and correspondence.

Manages timekeeper calendar (Outlook) and assists in meeting deadlines.

Provides administrative, organizational and technical support including but not limited to entering time into the firm’s timekeeping system, phone reception; providing information to callers; arranging travel and catering accommodations; scheduling meetings and conference room set ups; e‑scan, facsimile, ECF filing transmittals; transcription; proofreading work product for typographical, grammatical, or spelling errors; compilation of reports from established sources; photocopying; mail assembly and distribution; and other records/file maintenance.

May provide occasional technology support to attorneys and professional staff with regard to connecting docking stations, monitors, desktops, printers and other external devices with remote guidance from IT specialist.

Prioritizes workload in an efficient and effective manner.

Participates in on‑going training sessions to enhance his/her technical skills.

Stays informed of all firm policies and standardized procedures and applications.

Interacts with clients in a way that supports great client service and relationships.

Benefits Statement

Shook, Hardy & Bacon provides a competitive salary and comprehensive salary and benefits package for professional staff which includes medical, dental, vision, disability and life insurance, retirement plan with a generous contribution plan, and paid time off.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Legal

Industries

• Law Practice