Legal Document & Calendar Specialist

Hall Booth Smith, P.C.; Alpharetta (GA); On-site; USD 42,000 - 65,000; Full time

Job summary

Hall Booth Smith, P.C. in Alpharetta, GA is seeking an administrative support professional to provide comprehensive support to attorneys and staff.

The role requires handling dictation, drafting, filing, calendar management, billing support, and client communications in a fast-paced law firm. Ideal candidates will have a high school diploma, strong organizational and proofreading skills, and the ability to manage confidential information with professionalism and discretion.

Qualifications

• Knowledge of court filing requirements.
• Familiarity with legal document formats.
• Experience with calendaring and billing support.
• Ability to handle confidential information.

Responsibilities

• Transcribe dictation and format letters, pleadings, and other forms.
• Prepare rough drafts and proofread legal documents before finalizing them.
• Properly file legal documents with the courts and copy appropriate parties.
• Ensure exact compliance with client guidelines relating to document preparation, copying, mailing, and other client requirements.
• Open new files, perform conflict checks, and draft engagement letters to clients.
• Continuously maintain file content, indexes, and tabulations.
• Maintain accurate computer records and other sources of client and case information.
• Close files and prepare them for storage.
• Prepare files for hearings and depositions.
• Enter attorney billable time and balance time records.
• Maintain attorney calendars with due dates for various events.
• Open, manage, or route attorney mail.
• Review and confirm client bills and invoices for payment.
• Copy and mail letters and documents to various parties.
• Answer and screen calls for attorneys.
• Schedule depositions.
• Perform receptionist duties as needed.
• Participate in strategic planning committees.
• Mentor and train new employees.
• Remain flexible to support requests outside the scope of this job description.

Skills

Organizational skills

Proofreading

Interpersonal skills

Typing 70 wpm

Confidentiality

Education

High school diploma

Tools

Microsoft Office

Document management

Job description

Hall Booth Smith, P.C. in Alpharetta, GA is seeking an administrative support professional to provide comprehensive support to attorneys and staff.

The role requires handling dictation, drafting, filing, calendar management, billing support, and client communications in a fast-paced law firm. Ideal candidates will have a high school diploma, strong organizational and proofreading skills, and the ability to manage confidential information with professionalism and discretion.