Legal Administrative Specialist

Defense Logistics Agency; Fort Belvoir (VA); On-site; USD 70,000 - 100,000; Full time

Job summary

Defense Logistics Agency seeks candidates for a GS-11/12 administrative specialist role focused on tracking systems, workflow management, travel coordination, and secure handling of sensitive information.

Applicants must meet time-in-grade and basic qualification requirements, with education substitutions described. The position emphasizes maintaining records, processing invoices and purchases, and ensuring policy compliance across complex office workflows.

Qualifications

• One year of specialized experience directly related to the duties.
• GS-11 requires one year of specialized experience equivalent to the GS-09 level.
• GS-12 requires one year of specialized experience equivalent to the GS-11 level.

Responsibilities

• Manage tracking systems and workflow databases to route, monitor, and quality-control administrative correspondence; ensure timely resolution of critical action items while maintaining strict data security.
• Maintain high accuracy in document management and records processing; safeguard sensitive information during onboarding logistics, system registrations, and official administrative routing.
• Coordinate travel logistics, schedules, and training; track expenditures and process purchase requests to ensure organizational budget compliance and resource readiness.
• Independently manage complex workflows using tracking tools to route executive correspondence; enforce deadlines for senior leaders and review staff packages to ensure policy compliance and inter-departmental coordination.
• Plan and execute onboarding and offboarding programs for an enterprise office; coordinate IT, security, training, and credentialing requirements.
• Manage budget execution by auditing and processing contract invoices in enterprise systems; serve as a purchase card holder and investigate unliquidated obligations.

Skills

Tracking systems

Workflow databases

Data security

Document management

Records processing

Travel logistics

Budget/finances

Purchase requests

Education

Ph.D. or equivalent doctoral degree

3 years of graduate education

Tools

None specified

Job description

See below for important information regarding this job.

A. Specialized Experience

One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position and is directly in or related to this position. To qualify at the GS-11 level, applicants must possess one year of specialized experience equivalent to the GS-09 level or equivalent under other pay systems in the Federal service, military, or private sector. To qualify at the GS-12 level, applicants must possess one year of specialized experience equivalent to the GS-11 level or equivalent under other pay systems in the Federal service, military, or private sector. Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement.

Creditable specialized experience includes:

GS-11

• Manage tracking systems and workflow databases to route, monitor, and quality-control administrative correspondence; ensure timely resolution of critical action items while maintaining strict data security.
• Maintain high accuracy in document management and records processing; safeguarded sensitive information during onboarding logistics, system registrations, and official administrative routing.
• Coordinate travel logistics, schedules, and training; track expenditures and process purchase requests to ensure organizational budget compliance and resource readiness.

GS-12

• Independently manage complex workflows using tracking tools to route executive correspondence. Enforce deadlines for senior leaders and review staff packages to ensure full policy compliance and inter-departmental coordination.
• Plan and execute structured onboarding and offboarding programs for an enterprise office. Coordinate IT, security, training, and credentialing requirements to ensure seamless personnel integration and operational readiness.
• Manage budget execution by auditing and processing contract invoices in enterprise systems. Serve as an official purchase card holder and investigate unliquidated obligations to ensure strict fiscal accountability and compliance.

B. Education Substitution

Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Education must be from a college or university accredited by an organization approved by the U.S. Department of Education. See http://ope.ed.gov/accreditation/Search.aspx. If using education to meet basic qualifications, YOU MUST SUBMIT A TRANSCRIPT as supplemental documentation. To qualify based on education in lieu of specialized experience, you must possess:

• GS-11: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.
• GS-12: Education cannot be substituted for specialized experience at this grade.

C. Combination

Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for grade level GS-11 and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grade GS-11.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.