Legal Administrative Specialist

HBS Default; Alpharetta (GA); On-site; USD 40,000 - 60,000; Full time

Job summary

HBS Default in Alpharetta, GA seeks an experienced administrative assistant to provide full support to attorneys and assist in varied firm operations.

Responsibilities include transcribing dictation, drafting and proofreading legal documents, managing calendars, filing with courts, and ensuring client guidelines are followed. Strong typing, confidentiality, and communication skills are essential.

Qualifications

• Knowledge of various court rules and filing requirements.
• Ability to format and proofread legal documents and pleadings.
• Strong proofreading and editing skills standard for legal work.
• Familiarity with client guidelines for mail, copying and document handling.
• Excellent organization and attention to detail, with discretion.

Responsibilities

• Transcribes dictation and formats letters, pleadings, and other forms.
• Prepares rough drafts and proofs final legal documents.
• Copies and mails documents via Certified, USPS, FedEx, or courier.
• Properly file legal documents with Courts and cc/bcc appropriate parties.
• Maintain client guidelines for preparation and mailing of documents and copies.
• Open new file, perform conflict checks, draft engagement letters as requested.
• Enter attorney billable time, proofread and balance times.
• Maintain attorney calendars with key deadlines and hearings.
• Open and route attorney mail to appropriate counsel.
• Review client bills and invoices; forward for payment.
• Close and prepare files for storage and deposition prep.
• Answer and screen calls with professionalism; support attorneys as needed.
• Schedule depositions and participate in planning committees.
• Mentor and train new staff within the team.

Skills

Typing 70 wpm

Administrative support

Document preparation

Confidentiality

Interpersonal communication

Time management

Education

Bachelor's degree

Job description

HBS Default in Alpharetta, GA seeks an experienced administrative assistant to provide full support to attorneys and assist in varied firm operations.

Responsibilities include transcribing dictation, drafting and proofreading legal documents, managing calendars, filing with courts, and ensuring client guidelines are followed. Strong typing, confidentiality, and communication skills are essential.