Administrative Assistant - Atlanta

Winstead PC; Atlanta (GA); On-site; USD 42,000 - 54,000; Full time

Job summary

Winstead PC in Atlanta seeks an Administrative Assistant to support the downtown office, handling reception, visitor services, meeting logistics, and general administrative duties for attorneys and staff.

The role emphasizes professional interaction with clients and colleagues, organization, and reliability. You will coordinate office operations, manage deliveries, and assist with events, ensuring smooth day-to-day functionality of the office.

Qualifications

• Prior administrative, receptionist, office services, or professional-services experience preferred.
• Strong interpersonal and customer-service skills with a professional demeanor.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Teams.
• Ability to handle confidential information with discretion.

Responsibilities

• Greet and direct visitors, vendors, and guests in a professional manner.
• Maintain a professional reception area and coordinate visitor access.
• Answer and route calls; take messages and relay to attorneys and staff.
• Manage mail, deliveries, and courier shipments.
• Coordinate conference room reservations and office events.
• Monitor inventory and restock office supplies.
• Provide general clerical and administrative support to attorneys and staff.

Skills

Interpersonal skills

Customer service

Multitasking

Professional demeanor

Office reception

Attention to detail

Discretion

Tools

Microsoft Office

Outlook

Word

Teams

Job description

Administrative Assistant

Position Summary

The Administrative Assistant provides administrative and office support for the Atlanta office, including reception and visitor services, meeting and event coordination, office operations, facilities support, and general administrative assistance to attorneys and staff. This position serves as a primary point of contact for visitors and helps ensure the efficient day-to-day operation of the office.

Essential Duties and Responsibilities

Reception and Visitor Management

• Greet and direct visitors, vendors, couriers, and guests in a professional and welcoming manner
• Maintain a professional, organized, and welcoming reception area
• Notify attorneys and staff when their visitors arrive
• Coordinate visitor access as needed
• Follow established visitor, building access, and office security procedures

Phones and Communications

• Answer and route calls received through the main phone line
• Take accurate messages and promptly relay them to attorneys and staff
• Monitor general voicemail and email inboxes and route inquiries or respond as appropriate

Mail and Deliveries

• Receive, sign for, and log incoming deliveries and route them to attorneys and staff
• Retrieve deliveries and mail from the external mail room; sort and distribute appropriately
• Prepare and coordinate outgoing FedEx and other courier shipments
• Coordinate courier pickups
• Track time‑sensitive deliveries and promptly notify the intended recipient upon arrival

Conference Rooms, Meetings, and Events

• Manage onsite conference room reservations and coordinate offsite meeting space as needed
• Reserve offices and workspaces for visiting attorneys and other visitors
• Assist with coordinating client events and firm functions
• Coordinate conference room setup and cleanup before and after meetings and events
• Coordinate catering, beverages, meals, supplies, and other meeting or event needs
• Assist with meeting technology, materials, and other setup needs as appropriate

Office Operations

• Monitor inventory and order office, shipping, mailing, printing, and other workplace supplies
• Restock supplies throughout the office as needed
• Maintain organized and well‑stocked kitchens, conference rooms, workrooms, supply rooms, and other common areas
• Monitor printers and copiers and coordinate resolution of equipment issues
• Coordinate with IT and other firm departments regarding office needs, equipment, and service issues
• Coordinate maintenance, facilities, and building service requests and follow through to completion
• Coordinate with building management regarding access, deliveries, maintenance, and other building‑related matters
• Assist with new‑hire office setup and onboarding logistics
• Coordinate office access, badges, workspaces, and basic setup needs
• Maintain current office vendor, building contact, and procedure information
• Identify and communicate office operational issues requiring attention

Administrative Support

• Assist with print and document‑production projects, including large‑volume printing, copying, collating, stapling, binding, and assembling materials
• Assist with scanning and routing documents as requested
• Perform notary public duties
• Provide general clerical, administrative, and project support
• Provide overflow assistance to legal assistants and paralegals as needed
• Provide backup administrative support and coverage as business needs require
• Maintain discretion and confidentiality when handling client, attorney, employee, visitor, and firm information
• Serve as a primary resource for day‑to‑day Atlanta office administrative needs
• Perform other duties and special projects as assigned

Qualifications

• Prior administrative, receptionist, office services, or professional‑services experience preferred
• Strong interpersonal and customer‑service skills with a professional and welcoming demeanor
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and respond to changing needs in a busy professional environment
• Demonstrated initiative, reliability, and ability to work independently
• Ability to interact professionally with attorneys, staff, clients, visitors, vendors, and other external contacts
• Proficiency with Microsoft Office applications, including Outlook, Word, and Teams
• Ability to handle confidential and sensitive information with discretion