Dynamic Legal Administrative Specialist

HBS Default; Asheville (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

HBS Default in Asheville, NC seeks a detailed legal secretary to provide full administrative support to attorneys, including dictation transcription, drafting and filing pleadings, calendar management, and client communications. You will ensure accuracy and compliance with court rules and billing processes.

The role requires 70 wpm typing, strong proofreading, confidentiality, and the ability to multitask across cases; litigation experience is preferred, and you may travel for filings as needed.

Qualifications

• Knowledge of court rules and filing requirements.
• Familiar with various legal documents and formats.
• Strong spelling, diction, and grammatical skills.
• Organizational, proofreading, and attention to detail.
• Ability to manage calendars and deadlines.
• Willingness to travel for offsite collection or filing.
• Litigation experience preferred; 3 years required.

Responsibilities

• Transcribes dictation and formats letters, pleadings, and other forms.
• Prepares rough drafts, proofreads before finalizing legal documents.
• Copies and mails letters, documents, and packages via various services.
• Files legal documents with Courts and cc/bcc appropriate parties.
• Ensures compliance with client guidelines for preparation and mailing.
• Open new file, perform conflict checks, and draft engagement letters.
• Maintains file content, indexes, and tabulations.
• Maintains accurate client/case information and attorney billing time.
• Maintains attorney calendar with due dates for pleadings, hearings, etc.
• Open/manage attorney mail; route to appropriate counsel.
• Review and confirm client bills; forward for payment.
• Close and prepare files for storage; assist in hearings/depositions prep.
• Answer and screen calls; schedule depositions as needed.
• Mentor and train new employees; perform receptionist duties as needed.

Skills

Typing 70 wpm

Organizational skills

Proofreading

Attention to detail

Interpersonal skills

Confidentiality

Communication skills

Time management

Multitasking

Education

Bachelor's degree or better

Tools

Microsoft Office

Job description

HBS Default in Asheville, NC seeks a detailed legal secretary to provide full administrative support to attorneys, including dictation transcription, drafting and filing pleadings, calendar management, and client communications. You will ensure accuracy and compliance with court rules and billing processes.

The role requires 70 wpm typing, strong proofreading, confidentiality, and the ability to multitask across cases; litigation experience is preferred, and you may travel for filings as needed.