Legal Administrative Coordinator

Scarinci Hollenbeck,LLC; New Jersey; On-site; USD 48,000 - 55,000; Full time

Job summary

Scarinci Hollenbeck, LLC is seeking a Legal Assistant to support attorneys with administrative tasks, document handling, calendar management, and meeting coordination. This onsite role requires attention to detail and strong organizational skills.

The candidate should have 2+ years in a law firm, be adept at handling confidential information, and skilled with MS Office, E-Discovery, and WebView. Excellent communication and problem-solving abilities are essential.

Qualifications

• 2+ years law firm experience.
• Ability to function well in a high-paced environment.
• Maintain confidential and sensitive information and exercise discretion and good judgement.
• Excellent time management and organizational skills.
• Excellent verbal and written communication skills.
• Proficient understanding of legal terminology, research methods, court processes.
• Strong analytical and problem-solving skills.
• Strong attention to detail, particularly in proofreading.
• Strong technology skills with listed software proficiency.

Responsibilities

• Provides administrative support of general office duties and files legal documents physically and electronically.
• Attends to incoming phone calls on behalf of assigned attorneys.
• Opens new files and closes completed ones per attorney direction.
• Arranges couriers, court reporters, expert witnesses, and other functions.
• Attends and takes notes at meetings.
• Drafts correspondence, minutes, pleadings, contracts and related documents.
• Files state and federal court pleadings electronically.
• Maintains attorney calendars and schedules conferences, depositions, and meetings.
• Manages case screening/origination with Records Department; maintains filing systems.
• Organizes client conferences and attorney meetings onsite as needed.
• Prepares discovery documents and notices of filing.
• Prepares expense reports and check requests as needed.
• Proofreads briefs for pretrial activities and deadlines.
• Updates contact information for attorneys.
• Inputs Partners’ time into WebView as requested.
• Performs other duties as assigned.

Skills

Time management

Organizational skills

Communication

Confidentiality and discretion

Attention to detail

Analytical thinking

Problem-solving

Tools

Microsoft Office Suite

E-Discovery

Metastorm

NetDocuments

Elite

WebView

Job description

Scarinci Hollenbeck, LLC is seeking a Legal Assistant to support attorneys with administrative tasks, document handling, calendar management, and meeting coordination. This onsite role requires attention to detail and strong organizational skills.

The candidate should have 2+ years in a law firm, be adept at handling confidential information, and skilled with MS Office, E-Discovery, and WebView. Excellent communication and problem-solving abilities are essential.