Legal Assistant

Confidentiel; Tampa (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Confidentiel, a busy Tampa, FL law firm, seeks an experienced Office Administration Coordinator to keep the office running smoothly. You will greet clients, manage front desk operations, coordinate meetings and video conferences, and support attorneys and staff with a range of administrative tasks.

The role requires a high school diploma, at least three years in a law firm, and proficiency with Word, Excel, Outlook, and Teams.

Qualifications

• Strong organizational, communication, and customer service skills.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency with Microsoft Word, Excel, Outlook, and Teams.

Responsibilities

• Greet visitors and manage incoming calls professionally.
• Coordinate conference rooms, meetings, and video conferences.
• Assist with office events, client functions, and attorney visits.
• Manage deliveries, mail, and office security procedures.
• Coordinate facilities requests, vendors, and building services.
• Provide administrative support to attorneys, legal staff, and office leadership.
• Process expense reports, office documentation, and general administrative tasks.

Skills

Organizational skills

Communication skills

Customer service

Discretion

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

We are seeking an experienced Office Administration Coordinator to support the day-to-day operations of a busy law firm. The ideal candidate will manage front desk operations, coordinate meetings and office activities, support attorneys and staff, and ensure a professional experience for clients and visitors.

Key Responsibilities

• Greet visitors and manage incoming calls professionally.
• Coordinate conference rooms, meetings, and video conferences.
• Assist with office events, client functions, and attorney visits.
• Manage deliveries, mail, and office security procedures.
• Coordinate facilities requests, vendors, and building services.
• Provide administrative support to attorneys, legal staff, and office leadership.
• Process expense reports, office documentation, and general administrative tasks.

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years of administrative or office coordination experience within a law firm.
• Law firm experience is mandatory. Candidates without a law firm background will not be considered.
• Proficiency with Microsoft Word, Excel, Outlook, and Teams.
• Strong organizational, communication, and customer service skills.
• Ability to handle confidential information with professionalism and discretion.

Preferred

• Experience supporting attorneys or legal professionals.
• Experience with conference room scheduling, legal events