Legal Assistant: Filings, Scheduling & Discovery

Scarinci Hollenbeck,LLC; Little Falls (NJ); On-site; USD 45,000 - 60,000; Full time

Job summary

Scarinci Hollenbeck LLC is seeking a Legal Assistant to support attorneys with all administrative aspects of the section specialty on an onsite basis in New Jersey. The role involves preparing pleadings, managing calendars, and coordinating court-related activities.

Applicants should have 2+ years of law firm experience, an associate degree or equivalent, and strong organizational and confidentiality skills. Proficiency in MS Office and legal software is preferred.

Qualifications

• 2+ years of law firm experience.
• Associate degree or equivalent experience preferred.
• Ability to maintain confidential information with discretion.
• Strong time management and organizational skills.

Responsibilities

• Provides administrative support of general office duties and files legal documents physically and electronically.
• Answers incoming phone calls on behalf of attorneys.
• Initiates opening and closing of files per attorney direction.
• Arranges couriers, court reporters, experts, and other functions.
• Attends meetings and takes notes.
• Drafts correspondence, pleadings, contracts and other documents.
• Files state and federal pleadings electronically.
• Maintains attorney calendars and schedules conferences, teleconferences, depositions, and hearings.
• Maintains task lists to meet client guidelines and deadlines.
• Manages case screening/origination and filing system for documents.
• Organizes client conferences and attorney meetings onsite.
• Prepares discovery documents and notices of filing.
• Prepares expense reports and check requests.
• Proofreads briefs and other pleadings for pretrial activities.
• Updates contact information for attorneys.
• Inputs Partners’ time into WebView.
• Performs other duties as assigned.

Skills

Time management

Organizational skills

Verbal communication

Written communication

Confidentiality

Legal terminology

Research methods

Court processes

Analytical skills

Attention to detail

MS Office

E-Discovery

Metastorm

NetDocuments

Elite

WebView

Education

Associate degree or equivalent experience

Tools

MS Office Suite

E-Discovery

Metastorm

NetDocuments

Elite

WebView

Job description

Scarinci Hollenbeck LLC is seeking a Legal Assistant to support attorneys with all administrative aspects of the section specialty on an onsite basis in New Jersey. The role involves preparing pleadings, managing calendars, and coordinating court-related activities.

Applicants should have 2+ years of law firm experience, an associate degree or equivalent, and strong organizational and confidentiality skills. Proficiency in MS Office and legal software is preferred.