Legal Administrative Clerk — Onsite Trial Prep & Support

Wood, Smith, Henning & Berman LLP; Petaluma (CA); Presencial; USD 42.000 - 60.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Bonuses possible

Medical, dental, vision insurance

PTO and holidays

Flexible work-from-home policy

Referral program

Descripción de la vacante

Wood, Smith, Henning & Berman LLP in Petaluma is seeking an Administrative Clerk to support the legal team in daily operations. The role is full-time and onsite, Monday through Friday, with duties spanning document management, trial prep, mail processing, and client reception.

The ideal candidate will have at least 2 years of law firm experience, strong MS Office skills, and the ability to multitask in a fast-paced environment. A professional appearance and reliability are essential.

Formación

• Minimum of 2 years law firm experience.
• Proficient in MS Office (Word, Excel & Outlook).
• Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work.
• Must be a team player with a positive attitude.
• Must be reliable and responsible.
• Must be flexible and open-minded.
• Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner.
• Excellent communication skills, both verbal and written.
• Ability to work in fast paced environment while paying close attention to detail.
• Professional appearance and demeanor.
• Ability to work 8:00 a.m. – 5:00 p.m. Monday – Friday with exceptional attendance.

Responsabilidades

• Assist with document management, file organization, and e-filing document and media downloads/uploads.
• Assist with trial preparation (creating trial binders, making copies, etc.).
• Assist attorneys and staff with daily administrative tasks.
• Greet clients and guests in a professional manner.
• Replenish kitchen with supplies and keep orderly.
• Assist with processing of daily incoming and outgoing mail.
• Scanning, copying and saving of documents.
• Assist with document management and physical file organization.
• Set up and take down of conference rooms for depositions and meetings.
• Interact with maintenance crews and vendors when Office Administrator is unavailable.
• Ordering of supplies through Staples.
• Assist with processing of invoices and maintaining of invoice matrix.
• Assist with document retrieval for attorneys and staff.
• Assist paralegals with processing of medical records and radiology imaging.
• Assist with downloading and saving of deposition transcripts.
• Assist with downloading and saving Court documents.
• Assist with copying of CD/DVDs of imaging, medical records and pleadings for distribution.
• Assist with voluminous mailings.

Conocimientos

MS Office

Organizational skills

Multitasking

Verbal & written communication

Team player

Educación

High school diploma or equivalent

Herramientas

Scanner

Photocopier

Postage machine

Office equipment

Descripción del empleo

Wood, Smith, Henning & Berman LLP in Petaluma is seeking an Administrative Clerk to support the legal team in daily operations. The role is full-time and onsite, Monday through Friday, with duties spanning document management, trial prep, mail processing, and client reception.

The ideal candidate will have at least 2 years of law firm experience, strong MS Office skills, and the ability to multitask in a fast-paced environment. A professional appearance and reliability are essential.