Litigation Administrative Assistant- 3681842

AMS Staffing Inc.; San Francisco (CA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

AMS Staffing Inc. seeks a Litigation Administrative Assistant in San Francisco. The role supports civil litigation practices, filing in state, federal, and appellate courts, and requires strong organization, professionalism, and independent work in a fast-paced environment.

You will prepare documents, manage attorney calendars, and coordinate travel while maintaining case files and coordinating with Finance on vendor payments.

Qualifications

• High School Diploma or equivalent; Associate degree or higher preferred.
• Minimum 3 years' experience in civil litigation in California state, federal, and appellate court.
• Experience supporting an IP practice is a plus.
• Paralegal certificate from ABA approved program is a plus.

Responsibilities

• Prepare correspondence and legal documents, handle a high volume of calls, and draft responses by phone or email.
• Electronically file and serve court documents in State and Federal courts.
• Manage attorney calendars, schedule meetings, and arrange travel.
• Maintain client/case files in the firm’s document management system.
• Draft and proofread general correspondence and pleadings, create charts/graphs, and prepare trial binders and presentations.
• Collaborate with attorneys and Finance to review and process vendor payments and attorney expense reports.
• Assist with overflow work and miscellaneous tasks as needed.

Skills

Communication skills

Calendar management

Attention to detail

Independent worker

Education

High School diploma or equivalent

Associate degree preferred

Paralegal certificate (ABA) preferred

Tools

Document management system

Job description

Job Title: Litigation Administrative Assistant

Work Environment: 5 days onsite for the first 30-daysHybrid (1 of days WFH) -

Job Description:

Our client is seeking a highly qualified Legal Assistant with civil litigation experience for the San Francisco office. The successful candidate will have experience with filing in state, federal, and appellate court. They will also have a keen attention to detail, as well as excellent organizational and computer skills. A high degree of professionalism, ability to work independently and as a member of a dynamic, high-paced litigation team are also desired skills.

Responsibilities:

• Harness your communication skills to prepare correspondence and legal documents, handle a high volume of phone calls, and draft written responses or reply by phone or email to requests for information.
• Draw on your industry expertise to electronically file and serve court documents in State and Federal courts.
• Apply your organizational skills to manage attorney calendars, schedule meetings, and arrange travel.
• Manage the maintenance of client/case files within the firm's document management system.
• Employ your attention to detail to draft and proofread general correspondence and pleadings, create charts and graphs, and prepare trial binders and presentations.
• Collaborate with attorneys and Finance to review and process vendor payments and attorney expense reports.
• Engage with peers and other administrative teams to assist with overflow work and miscellaneous other tasks as needed.

Qualifications

• High School Diploma or equivalent. Associate degree or higher preferred.
• Minimum 3 years' experience in civil litigation experience in California state, federal, and appellate court.
• Experience supporting an IP practice is a plus.
• Paralegal certificate from ABA approved program is a plus.