Law Firm Administrative Specialist

Wood Smith Henning & Berman LLP; Petaluma (CA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Flexible spending account

Bonuses potential

Job summary

Wood Smith Henning & Berman LLP seeks an Administrative Clerk for its Petaluma office. This full-time, onsite role supports attorneys and staff with daily tasks, file management, and court document handling.

Responsibilities include greeting clients, organizing files, assisting with trial prep, and processing invoices. The ideal candidate has at least 2 years in a law firm and strong MS Office skills, with reliable, detail-oriented work habits.

Qualifications

• Minimum of 2 years law firm experience.
• Proficient in MS Office applications (Word/Excel/Outlook).
• Able to multitask and prioritize in a fast-paced environment.

Responsibilities

• Assist with document management, file organization, and e-filing.
• Assist with trial preparation and creating trial binders.
• Greet clients and guests in a professional manner.
• Set up conference rooms for depositions and meetings.
• Assist with processing of invoices and maintaining an invoice matrix.
• Assist paralegals with handling medical records and imaging.

Skills

Attention to detail

Time management

Team player

Self-starter

Tools

MS Word

MS Excel

MS Outlook

Job description

Wood Smith Henning & Berman LLP seeks an Administrative Clerk for its Petaluma office. This full-time, onsite role supports attorneys and staff with daily tasks, file management, and court document handling.

Responsibilities include greeting clients, organizing files, assisting with trial prep, and processing invoices. The ideal candidate has at least 2 years in a law firm and strong MS Office skills, with reliable, detail-oriented work habits.