Legal Practice Assistant

Womble Bond Dickinson (US) LLP; Baltimore (MD); On-site; USD 60,000 - 80,000; Full time

Job summary

Womble Bond Dickinson (US) LLP in Baltimore, MD seeks an experienced Legal Practice Assistant. The role requires handling confidential matters, supporting multiple timekeepers, and delivering high-quality service in a fast-paced environment.

Responsibilities include scheduling, travel planning, drafting and proofreading contracts and pleadings, maintaining calendars, and utilizing document management systems with precision and discretion.

Qualifications

• High school diploma or GED required; bachelor’s or associate degree preferred.
• Minimum 5+ years’ experience as a transactional and litigation legal assistant; appellate experience preferred.
• Court filing experience (State and Federal) required.
• Experience with document management systems (iManage/NetDocs) preferred.
• Proficiency with MS Office; advanced Excel experience helpful.

Responsibilities

• Schedule and organize meetings, events, and conference calls for multiple timekeepers.
• Reserve conference rooms and arrange catering, IT support and equipment.
• Arrange travel itineraries and related correspondence.
• Draft and proofread contracts, pleadings, and other documents with attention to detail.
• Maintain attorney calendars and provide daily administrative support.
• Use document management systems for electronic and paper filing.
• Analyze correspondence and save key documents with standardized naming.

Skills

Attention to detail

Communication

Typing skills

Teamwork

Education

Bachelor degree preferred

Associate degree preferred

Tools

iManage

NetDocs

MS Excel

MS Office

Job description

Womble Bond Dickinson (US) LLP’s is seeking an experienced Legal Practice Assistant to join its Baltimore, Maryland office. This position requires the ability to work independently, maintain confidentiality, demonstrate professionalism, and work for multiple timekeepers daily. The successful candidate will deliver excellent work and superior service to the firm and the firm’s clients. In addition, the candidate should also be a team player and able to accept constructive feedback and work in a fast-paced environment.

Responsibilities

• Schedule and organize meetings, events, and conference calls, working as the liaison between multiple internal departments.
• Duties include reserving conference rooms, arranging for catering or refreshments, and IT support and equipment as requested.
• Arrange travel itineraries and all related correspondence as needed.
• Draft and proofread contracts, pleadings and other written materials with attention to detail using professional and technical writing skills and grammar.
• Maintain schedules and calendars for attorneys, keeping them organized.
• Daily administrative and clerical support to assigned attorneys.
• Utilize document management system for both electronic and paper file maintenance and organization.
• Analyze correspondence and save key documents and emails using a standardized naming convention.
• Establish and maintain ongoing positive business relationships with clients, attorneys, paralegals, and staff.
• Perform a variety of new client/new matter tasks.
• Prepare electronic expense reports.
• Proofreading, formatting appellate briefs, and cite checking.
• Redline documents utilizing comparison software.
• Research information requested by attorneys and/or paralegals.
• Present information and respond to questions from individuals or groups of managers, clients, and timekeepers in a professional and timely manner.
• Maintain complete confidentiality of client matters through demonstrated diplomacy and discretion.
• Contribute to a team environment.
• Enter attorney time as required.
• Backup duties for other team members.

Requirements

• High School Diploma or GED equivalent; bachelor’s or associate degree preferred.
• Must have a minimum of 5+ years’ experience as a transactional and litigation legal assistant, appellate experience is preferred.
• State and Federal electronic court filing experience required.
• Experience with iManage, NetDocs or other document management system preferred.
• Ability to work independently and in collaboration on assignments with demonstrated judgment in when to seek assistance.
• Demonstrated ability to comprehend details and work at a fast pace with a high degree of accuracy.
• Ability to work assigned schedule with flexibility for overtime as required to meet business needs.
• Solid time management and organizational skills.
• Excellent communication, grammar, proofreading and typing skills with a strong emphasis on accuracy.
• Proficiency in utilizing MS Suite products.
• Regular data maintenance working with electronic databases and/or Excel spreadsheets; advanced proficiency with MS Excel preferred.
• Experience with electronic filing and organization using a document management system.