Legal Practice Assistant

CF Legal Recruiting and Staffing; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

CF Legal Recruiting and Staffing seeks a proactive Practice Assistant in our New York office to support a dynamic group of attorneys. You will manage attorney workflows, prepare documents, and handle client communications, contributing to a high-performing, client-focused environment.

The ideal candidate has 3–5 years of legal admin experience, strong MS Office skills, attention to detail, and a professional, collaborative approach.

Qualifications

• 3–5 years of legal administrative support experience.

Responsibilities

• Prepare, format, revise, and finalize legal documents, correspondence, spreadsheets, and presentations.

Skills

Legal admin support

Client service

Communication

Time management

Tools

Microsoft Word

Outlook

Excel

Adobe Acrobat

PowerPoint

Job description

Are you a detail-oriented professional who thrives on organization, collaboration, and delivering exceptional service?

If that sounds like you, one of the top law firms in the world is looking for a proactive Practice Assistant in their New York office to support a dynamic group of attorneys. This is an exciting opportunity for someone early in their legal support career who is eager to contribute, grow, and be part of a high-performing, client-focused environment.

What You’ll Do

As a Practice Assistant, you will play a key role in ensuring the smooth day-to-day management of attorney workflows. You’ll serve as a trusted administrative resource, assisting with document preparation, client communications, and coordination of legal support tasks that keep our legal teams operating at the highest level.

• Prepare, format, revise, and finalize a variety of legal documents, correspondence, spreadsheets, and presentations using Microsoft Office and document management tools.
• Handle administrative tasks such as processing conflict checks, submitting expense reports, managing attorney time entries, scheduling meetings, and travel, and maintaining calendars.
• Conduct research, coordinate conference calls, and support document filing through the Firm’s systems.
• Foster strong working relationships across teams, collaborating with departments like Accounting, General Services, and Reprographics to ensure seamless support.
• Maintain paper and electronic files in compliance with firm policies, ensuring information is accurate and accessible.
• Anticipate attorney and team needs, proactively offering support to help achieve client service excellence.

What You’ll Bring

We’re looking for a motivated, service-minded professional who thrives in a collaborative, fast-paced environment and brings:

• A minimum of 3-5 years of legal administrative support experience.
• Strong proficiency in Microsoft Word, Outlook, and basic Excel; familiarity with Adobe Acrobat and PowerPoint is a plus.
• Experience supporting litigation is a plus
• Excellent attention to detail, organization, and time management skills.
• A client service mindset with strong communication skills— both written and verbal.
• A professional, flexible, and positive approach to working with colleagues and clients.