Legal Administrative Assistant (Hybrid)

State of Minnesota; Chaska (MN); Hybrid; USD 42,000 - 54,000; Full time

Job summary

State of Minnesota is seeking a technical clerical and legal secretarial professional to support attorneys and staff. Under direct supervision, you will compose and type legal documents, manage filing, and assist with matter preparation in a hybrid work setting after probation.

This role requires knowledge of legal terminology, accuracy in business English, and proficiency with word processing equipment and basic office tools.

Qualifications

• Completion of High School or equivalency and completion of an approved business school program as a secretary.
• Two years of general office work experience, which includes 1 year of secretarial experience in a legal environment or equivalent.
• Knowledge of business English, spelling and grammar.
• Knowledge of general office procedures.
• Knowledge of legal terminology.
• Knowledge of the operation of word processing equipment, Dictaphone, calculator.

Responsibilities

• Compose and type legal documents and correspondence under direct supervision.
• Clerical support for attorneys and staff.
• Enter case information into GIDEON.
• Prepare various legal documents from oral instruction or following standard procedures.
• Input, retrieve and modify information in computerized systems.
• Screen and respond to information requests; explain policies and procedures.
• Act as receptionist answering calls, take messages, and greet visitors.
• Maintain files per retention policies.
• Transcribe legal dictation (documents, audio, video).
• Perform other duties as required.

Skills

Business English

Spelling & Grammar

General office procedures

Legal terminology

Word processing equipment

Dictaphone

Calculator

Prioritization

Discretion with confidential info

Relationship building

Written & oral instructions

Education

High School diploma or equivalent

Business school program as secretary

Legal secretarial experience (1 year)

Tools

GIDEON

Word processing equipment

Dictaphone

Calculator

Job description

State of Minnesota is seeking a technical clerical and legal secretarial professional to support attorneys and staff. Under direct supervision, you will compose and type legal documents, manage filing, and assist with matter preparation in a hybrid work setting after probation.

This role requires knowledge of legal terminology, accuracy in business English, and proficiency with word processing equipment and basic office tools.