Legal Office Assistant - Hybrid, Data-Driven Support

State of Minnesota Board of Public Defense; Mankato (MN); Hybrid; USD 37,000 - 55,000; Full time

Benefits offered by this job

Hybrid work schedule after probation

Job summary

The State of Minnesota Board of Public Defense seeks an organized legal secretary to provide clerical and secretarial support to attorneys and staff. You will compose and type legal documents, manage case information in GIDEON, handle filing, and assist with reception duties as needed.

The role offers a pathway to a hybrid schedule after a 12-month probationary period, with opportunities to coordinate between district support and public defense offices.

Qualifications

• Completion of High School or equivalency and completion of an approved business school program as a secretary.
• Two years of general office work experience, which includes 1 year of secretarial experience in a legal environment or equivalent.
• Knowledge of business English, spelling and grammar; ability to handle confidential information with discretion.

Responsibilities

• Prepare and type legal documents and correspondence under direct supervision.
• Serve as liaison between district support and attorney staff, and with law enforcement and county/state agencies.
• Enter case information into GIDEON and maintain files per retention policies.
• Transcribe legal dictation, including documents, audio, and video recordings.
• Answer phones, greet visitors, and provide receptionist duties as needed.
• Maintain supplies, organize materials for filing, storage, and destruction.
• Assist with use of computerized information systems and respond to information requests.

Skills

Business English

Spelling & Grammar

Office Procedures

Legal Terminology

Word Processing

Discretion & Confidentiality

Prioritization

Communication

Education

High School Diploma or GED

Business school program (secretary)

Tools

GIDEON

Dictaphone

Word Processing Software

Job description

The State of Minnesota Board of Public Defense seeks an organized legal secretary to provide clerical and secretarial support to attorneys and staff. You will compose and type legal documents, manage case information in GIDEON, handle filing, and assist with reception duties as needed.

The role offers a pathway to a hybrid schedule after a 12-month probationary period, with opportunities to coordinate between district support and public defense offices.