Hybrid Legal Office Assistant & Liaison

State of Minnesota Board of Public Defense; Chaska (MN); Ibrido; USD 36.000 - 48.000; Tempo pieno

Descrizione del lavoro

State of Minnesota Board of Public Defense seeks a skilled administrative professional to support attorneys and staff. Under direct supervision, you will perform technical clerical and legal secretarial work, compose and type legal documents, manage case materials, and enter information into GIDEON.

You will assist with various office tasks and serve as a receptionist when needed. The role requires knowledge of business English, general office procedures, and legal terminology, with proficiency

Competenze

• Knowledge of business English, spelling and grammar.
• Knowledge of general office procedures.
• Knowledge of legal terminology.
• Knowledge of the operation of word processing equipment, Dictaphone, calculator.
• Ability to set priorities and meet work deadlines.
• Ability to use discretion in handling confidential information.
• Ability to establish and maintain effective working relationships with attorneys, other employees and clients.
• Ability to understand written and oral instructions.

Mansioni

• Serve as liaison between district support and attorney staff; other public defender districts' staff; law enforcement agencies, and county and state agencies.
• Prepare and handle materials (file folders; books, documents, mail; case records; etc.) for filing, storage, shelving, distribution or destruction; maintain supplies and inventory.
• Enter case information into GIDEON.
• Prepare various legal documents from oral instruction or following standard procedures;
• Input, retrieve and modify information and data stored in computerized systems; assist other users with problems associated with computerized systems and programs.
• Screen, relay and respond to a broad range of requests for information; explain a variety of requirements, policies and procedures regarding services to public and other staff.
• Act as receptionist answering incoming calls, take messages and greet visitors;
• Maintain files in accordance with file storage and records retention policies.
• Transcribe legal dictation, including documents, audio and video recordings.
• Perform other duties as required.

Conoscenze

Business English

General office procedures

Legal terminology

Word processing

Dictaphone

Calculator

Prioritization

Discretion with confidential info

Interpersonal relations

Written and oral instructions

Formazione

High School Diploma or GED

Business school secretarial program

Strumenti

Word processing equipment

Dictaphone

Calculator

Descrizione del lavoro

State of Minnesota Board of Public Defense seeks a skilled administrative professional to support attorneys and staff. Under direct supervision, you will perform technical clerical and legal secretarial work, compose and type legal documents, manage case materials, and enter information into GIDEON.

You will assist with various office tasks and serve as a receptionist when needed. The role requires knowledge of business English, general office procedures, and legal terminology, with proficiency