Legal Assistant: Client-Focused Admin Pro (Hybrid)

Dorsey & Whitney LLP; Minneapolis (MN); Hybrid; USD 36,000 - 68,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Dorsey & Whitney LLP is seeking a Legal Assistant to join the Benefits & Compensation department in Minneapolis. You will provide legal administrative support to multiple timekeepers in a fast-paced, client-focused environment and act as a liaison for clients, managing calendars, drafts, and billing processes.

The role requires at least 4 years of related law firm experience, excellent MS Office and PDF skills, and strong communication, organizational, and confidentiality abilities.

Qualifications

• High School diploma or G.E.D. equivalent.
• At least 4 years of related experience, law firm experience preferred.
• Advanced knowledge of Microsoft Office.
• Proficient with Kofax Power PDF.
• Excellent oral and written communication skills.
• Attention to detail and accuracy.
• Strong organizational skills.
• Excellent customer/client service focus and skills.
• Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met.
• Ability to use good judgment in resolving conflict and working in challenging situations.
• Ability to maintain client and firm confidentiality.
• Positive attitude and ability to work both independently and in a team environment.
• Excellent analytical and problem-solving skills; ability to use independent judgment.
• Thorough understanding of legal terminology and procedures pertinent to the practice area.

Responsibilities

• Provide legal administrative support to attorneys, serving as a liaison for clients.
• Initiate client/matter openings, including conflicts checks, and engagement letters.
• Review calendars to monitor deadlines and follow up to ensure timely completion.
• Create, edit, revise, redline, and proofread documents.
• Enter attorneys' time with accuracy and proper task codes.
• Assist with billing including distributing proformas and sending invoices.
• Maintain client files and file documents in Outlook and DMS.
• Process mail and prepare outgoing packages for delivery.
• Process reimbursement and vendor invoices.
• Coordinate attorney meetings and travel arrangements.
• Maintain CLE records and seminar registrations.
• Provide high-level customer service to attorneys and clients.
• Delegate tasks to Department Administrative Assistants.
• May perform other duties as requested.

Skills

Excellent communication

Strong organizational skills

Attention to detail

Customer service focus

Multitasking

Team player

Education

High School diploma or GED

Tools

Microsoft Office

Kofax Power PDF

Job description

Dorsey & Whitney LLP is seeking a Legal Assistant to join the Benefits & Compensation department in Minneapolis. You will provide legal administrative support to multiple timekeepers in a fast-paced, client-focused environment and act as a liaison for clients, managing calendars, drafts, and billing processes.

The role requires at least 4 years of related law firm experience, excellent MS Office and PDF skills, and strong communication, organizational, and confidentiality abilities.