Legal Administrative Assistant — Client Services & Billing

Venable LLP; Chicago (IL); On-site; USD 75,000 - 110,000; Full time

Job summary

Venable LLP in Chicago seeks a Legal Administrative Assistant to deliver comprehensive admin support for assigned attorneys and clients. You will coordinate client meetings, handle document production, and ensure timely post-execution filing.

You’ll manage billing tasks and uphold meticulous records, while building trusted relationships with clients and staff. Ideal candidates have 2+ years in a law firm, exposure to Private Wealth Planning, and advanced MS Word skills.

Qualifications

• Two years of relevant legal administrative experience.
• Experience in Private Wealth Planning or similar practice area is a plus.
• Advanced MS Word usage including redlining and styles.
• Proficiency with MS Office, PDFs and related firm software.
• Strong attention to detail and organizational skills.
• Ability to draft routine correspondence and manage filing systems.
• Excellent interpersonal and communication abilities.
• Strong multitasking and time-management capabilities.

Responsibilities

• Provide comprehensive administrative support to assigned legal staff.
• Manage full-cycle client execution meetings: scheduling, document prep, post-execution filing.
• Manage billing processes: time-entry, data review, final submissions, disputes research.
• Foster positive relationships with external clients and attorneys.
• Schedule appointments, coordinate travel, and maintain calendars; ensure deadlines are met.

Skills

Two years experience in law firm

Private Wealth Planning experience

MS Word advanced (redlining, Styles)

MS Office Suite proficiency

Interpersonal/communication skills

Multitasking and time management

Tools

DocuSign

eRoom

PDF Essentials

Document management systems

Job description

Venable LLP in Chicago seeks a Legal Administrative Assistant to deliver comprehensive admin support for assigned attorneys and clients. You will coordinate client meetings, handle document production, and ensure timely post-execution filing.

You’ll manage billing tasks and uphold meticulous records, while building trusted relationships with clients and staff. Ideal candidates have 2+ years in a law firm, exposure to Private Wealth Planning, and advanced MS Word skills.