Legal Assistant/Front Desk Coordinator

von Briesen & Roper, s.c.; Chicago, Northern (IL, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

von Briesen & Roper, s.c. is seeking an experienced Legal Assistant/Front Desk Coordinator to join our Chicago office.

The role provides high‑level administrative and client services to enable attorneys to operate efficiently while ensuring professional, responsive support for clients. The position requires a proactive, organized professional with strong MS Office skills and two+ years of legal assistant experience.

Qualifications

• Two+ years experience as a Legal Assistant in a fast-paced legal environment.
• Proficiency with MS Office Suite and basic document management.
• Strong client service and multitasking abilities.

Responsibilities

• Provide legal and administrative support to attorneys, including document preparation and e-filing.
• Deliver professional client service and manage inquiries with discretion.
• Schedule meetings, manage calendars and coordinate workload for practice groups.
• Coordinate attorney calendars, meetings, depositions, and deadlines to ensure compliance.
• Maintain electronic and physical filing systems and manage case files.
• Assist with time entry, expenses and billing coordination while ensuring accuracy.
• Collaborate with attorneys, paralegals and staff to ensure smooth workflow.
• Oversee front desk operations, including phone system and conference room scheduling.

Skills

MS Office

Front Desk

Scheduling

Timekeeping

Client Service

Tools

Multi-line phone system

Job description

Job Description

von Briesen & Roper, s.c. is seeking an experienced Legal Assistant/Front Desk Coordinator to join our team in our Chicago office. The position ensures seamless legal and office support by delivering high-level administrative and client services that enable attorneys to operate efficiently while providing professional, responsive support to clients.

The Legal Assistant/Front Desk Coordinator provides essential administrative and organizational support to attorneys while helping to ensure the smooth and efficient operation of the office. This position manages documents, coordinates schedules, assists with daily legal and administrative tasks and serves as a welcoming and professional point of contact for clients and visitors. The position requires a proactive, organized, and detail-oriented legal professional who can balance day-to-day administrative and legal support.

The primary responsibilities for the roles include:

• Legal & Administrative Support: Provide comprehensive administrative support to attorneys, including document preparation, formatting, e-filing, and correspondence management.
• Client Service: Deliver professional, timely, and confidential communication and support.
• Scheduling & Workload Management: Manage daily scheduling, workload allocation, and coverage to ensure consistent and effective support for attorneys and practice groups.
• Calendar & Deadline Management: Coordinate attorney calendars, schedule meetings, depositions and monitor deadlines to ensure compliance with court and firm requirements.
• Document Management: Maintain accurate electronic and physical filing systems, manage case files, and ensure documents are properly organized and accessible.
• Billing & Timekeeping Support: Assist with time entry, expense tracking, billing coordination while reviewing for accuracy and completeness.
• Coordination & Collaboration: Work closely with attorneys, paralegals and other support staff to ensure smooth workflow and consistent service delivery.
• Front Desk Operations: Oversee front desk operations, including managing a multi‑line telephone system, coordinating conference room scheduling, maintaining office inventory, and providing general administrative support.
• Policy & Compliance Adherence: Follow firm policies, legal procedures, and confidentiality standards while ensuring work meets quality and compliance expectations

Send Email To

[e-mail]

Qualifications

We seek a team-oriented, dedicated professional with superior client service skills, exceptional multitasking, attention to detail and organizational skills in a fast‑paced legal environment. The ideal candidate will demonstrate strong technical aptitude, including proficiency in the MS Office Suite. Qualified candidates are proactive, reliable, punctual, experienced with multi‑line phone systems and have two or more years of experience as a Legal Assistant.

Benefits

von Briesen is one of Wisconsin’s leading law firms, recognized as a “Best Places to Work”, a “Top Workplace” and an established leader in expertise, service, and technology. Our firm and its people are committed to providing unparalleled service to our clients and to being among the best in the areas in which we practice. We offer a professional and friendly work environment and a competitive compensation and benefits package. We encourage you to learn more about us at www.vonbriesen.com. Qualified candidates may submit resume and salary requirements to:

Human Resources

von Briesen & Roper, s.c.

411 East Wisconsin Avenue, Suite 1000

Milwaukee, Wisconsin 53202

[e-mail]

Equal Opportunity Employer

Locations

• Chicago