Legal Assistant

von Briesen & Roper, s.c.; Chicago (IL); On-site; USD 42,000 - 63,000; Full time

Job summary

von Briesen & Roper, s.c. in Chicago seeks an experienced Legal Assistant/Front Desk Coordinator to join the team. The role provides high-level administrative and client services to support attorneys and ensure efficient office operations.

Responsibilities include document management, calendar and deadline coordination, billing support, and serving as the welcoming point for clients and visitors. The ideal candidate has 2+ years as a Legal Assistant and proficiency with MS Office.

Qualifications

• Two or more years of experience as a Legal Assistant.
• Proficiency with MS Office Suite.
• Excellent client service and multitasking skills.

Responsibilities

• Provide comprehensive legal and administrative support to attorneys, including document preparation, formatting, e-filing, and correspondence management.
• Deliver professional, timely, and confidential client service and communication.
• Manage daily scheduling, workload allocation, and coverage for attorneys and practice groups.
• Coordinate attorney calendars, meetings, depositions, and deadlines to ensure compliance.
• Maintain accurate electronic and physical filing systems and organize case files.
• Assist with time entry, expenses, and billing coordination while ensuring accuracy.
• Collaborate with attorneys, paralegals, and staff to ensure smooth workflow.
• Oversee front desk operations, multi-line phone system, conference room scheduling, and office inventory.

Skills

Legal support

Front desk

Client service

Calendar management

Multi-line phone

MS Office

Tools

MS Office

Job description

von Briesen & Roper, s.c. is seeking an experienced Legal Assistant/Front Desk Coordinator to join our team in our Chicago office. The position ensures seamless legal and office support by delivering high-level administrative and client services that enable attorneys to operate efficiently while providing professional, responsive support to clients.

The Legal Assistant/Front Desk Coordinator provides essential administrative and organizational support to attorneys while helping to ensure the smooth and efficient operation of the office. This position manages documents, coordinates schedules, assists with daily legal and administrative tasks and serves as a welcoming and professional point of contact for clients and visitors. The position requires a proactive, organized, and detail-oriented legal professional who can balance day-to-day administrative and legal support.

The primary responsibilities for the roles include:

• Legal & Administrative Support: Provide comprehensive administrative support to attorneys, including document preparation, formatting, e-filing, and correspondence management.
• Client Service: Deliver professional, timely, and confidential communication and support.
• Scheduling & Workload Management: Manage daily scheduling, workload allocation, and coverage to ensure consistent and effective support for attorneys and practice groups.
• Calendar & Deadline Management: Coordinate attorney calendars, schedule meetings, depositions and monitor deadlines to ensure compliance with court and firm requirements.
• Document Management: Maintain accurate electronic and physical filing systems, manage case files, and ensure documents are properly organized and accessible.
• Billing & Timekeeping Support: Assist with time entry, expense tracking, billing coordination while reviewing for accuracy and completeness.
• Coordination & Collaboration: Work closely with attorneys, paralegals and other support staff to ensure smooth workflow and consistent service delivery.
• Front Desk Operations: Oversee front desk operations, including managing a multi-line telephone system, coordinating conference room scheduling, maintaining office inventory, and providing general administrative support.
• Policy & Compliance Adherence: Follow firm policies, legal procedures, and confidentiality standards while ensuring work meets quality and compliance expectations

Qualifications

We seek a team-oriented, dedicated professional with superior client service skills, exceptional multitasking, attention to detail and organizational skills in a fast-paced legal environment. The ideal candidate will demonstrate strong technical aptitude, including proficiency in the MS Office Suite. Qualified candidates are proactive, reliable, punctual, experienced with multi-line phone systems and have two or more years of experience as a Legal Assistant.

von Briesen is one of Wisconsin’s leading law firms, recognized as a “Best Places to Work”, a “Top Workplace” and an established leader in expertise, service, and technology. Our firm and its people are committed to providing unparalleled service to our clients and to being among the best in the areas in which we practice. We offer a professional and friendly work environment and a competitive compensation and benefits package. We encourage you to learn more about us at www.vonbriesen.com.

Contact [e-mail] with any questions.