Real Estate Law Admin Specialist – Fast-Paced Firm

Kimball, Tirey & St. John LLP; Concord (CA); Hybrid; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Paid vacation

Sick time

Job summary

Kimball, Tirey & St. John LLP in Concord, CA is seeking a Legal Administrative Assistant to provide high-volume administrative support for the Business Real Estate practice group, ensuring timely production of all requested work product to maintain a high level of client service.

The role is a full-time, 40-hour workweek with an in-office/hybrid schedule and a starting pay of $23.00-$28.00 per hour DOE, plus a comprehensive benefits package including medical, dental, vision, life, disability,

Qualifications

• Strong organizational skills and ability to multi-task.
• Professional communications skills via telephone and email.
• High attention to detail and sense of urgency.
• Typing speed of 50+ wpm.
• Knowledge of basic office equipment and procedures (copiers, fax machine, scanner, filing).
• Versatile computer skills including Microsoft Office; ProLaw or other case management experience is a plus.

Responsibilities

• Provide high-volume administrative support to staff and attorneys.
• Assist with case intake ensuring information is complete and accurate.
• Review new case documents for detail and accuracy.
• Handle opening of new matters.
• Communicate with courts, vendors, and clients.
• Run conflicts checks and reports.
• Prepare and edit pre-bills and invoices with Accounting coordination.
• Scan, save, and set up new file documents in the system.
• Assist with closing files and other clerical tasks.

Skills

Organizational skills

Multi-tasking

Professional communications

Attention to detail

Typing 50+ wpm

Office equipment knowledge

Microsoft Office

ProLaw knowledge

Tools

ProLaw

Job description

Kimball, Tirey & St. John LLP in Concord, CA is seeking a Legal Administrative Assistant to provide high-volume administrative support for the Business Real Estate practice group, ensuring timely production of all requested work product to maintain a high level of client service.

The role is a full-time, 40-hour workweek with an in-office/hybrid schedule and a starting pay of $23.00-$28.00 per hour DOE, plus a comprehensive benefits package including medical, dental, vision, life, disability,