Real Estate Legal Assistant

Jobot; Providence (RI); Vor Ort; USD 70.000 - 90.000; Vollzeit

Zusammenfassung

Jobot is seeking an experienced legal administrative professional to support a busy transactional practice in our Providence area office. You will manage documents, calendars, billing, and client service while collaborating with attorneys and paralegals.

The role demands organization, attention to detail, and the ability to balance multiple priorities in a fast-paced environment. The ideal candidate has 3–6 years in legal administration, familiarity with real estate transactions, and strong MS

Qualifikationen

• 3–6 years of legal admin or support experience.
• Experience supporting attorneys in a transactional environment preferred.
• Familiarity with real estate transactions and related docs is a plus.
• Proficiency with MS Office and legal document management systems.
• Strong proofreading, editing, and document production skills.

Aufgaben

• Prepare, format, proofread, and revise legal documents and memos.
• Maintain and organize electronic and physical client files.
• Coordinate document management, filing, and record maintenance.
• Manage attorney calendars, deadlines, and scheduling.
• Handle client inquiries professionally and promptly.
• Assist with new matter intake, conflicts checks, and closing procedures.
• Process billing activities, review invoices, and assist time entry.

Kenntnisse

Legal administration

Calendar management

Client service

Document production

Attention to detail

Ausbildung

High school diploma

Tools

Microsoft Office

Legal document mgmt systems

Jobbeschreibung

Salary: $70,000 - $90,000 per year

Job details

Real Estate Practice with Variety, Ownership, and Growth

This Jobot Job is hosted by: Scott Rundlett

A bit about us

We are a full-service law firm providing practical legal guidance to businesses and organizations facing complex issues. Our work spans litigation, transactions, and regulatory matters, with teams collaborating across practices to deliver efficient, well-reasoned solutions. We focus on understanding how our clients operate so we can offer advice that is both strategic and grounded in real-world considerations. Our lawyers value clarity, responsiveness, and sound judgment, and we aim to build lasting client relationships through consistent, high-quality work.

Why join us?

We offer a collaborative environment where attorneys are trusted with meaningful responsibility and supported through mentorship and open communication. Our teams are approachable and engaged, and we encourage professional growth through hands-on experience and exposure to a wide range of matters. We believe strong legal careers are sustainable, so we promote balance, flexibility, and respect for life outside the office. Attorneys also have opportunities to engage in pro bono and community-focused work as part of a well-rounded practice.

Job Details

We are seeking an experienced legal administrative professional to support a busy transactional practice. This role plays a critical part in keeping matters organized, deadlines on track, and client service running smoothly. You will work closely with attorneys and legal support professionals on a variety of client matters while managing documents, calendars, billing functions, and administrative workflows. The ideal candidate is highly organized, detail-oriented, and comfortable balancing multiple priorities in a fast-paced legal environment.

Responsibilities

• Prepare, format, proofread, and revise legal correspondence, memoranda, and other transactional documents
• Maintain and organize electronic and physical client files throughout the lifecycle of a matter
• Coordinate document management activities, including filing, retrieval, and record maintenance
• Manage attorney calendars, deadlines, meetings, and scheduling logistics
• Handle incoming communications and respond to client inquiries in a professional and timely manner
• Assist with new matter intake, conflict checks, file maintenance, and file closing procedures
• Process billing activities, review invoices, and assist with time entry management
• Support attorneys and paralegals with administrative and practice management responsibilities
• Collaborate with administrative team members to provide coverage and support as needed
• Maintain confidentiality and professionalism in all client matters

Qualifications

• 3-6 years of legal administrative, legal assistant, or legal support experience
• Experience supporting attorneys in a transactional legal environment preferred
• Familiarity with real estate transactions, legal documentation, and related procedures is a plus
• Proficiency with Microsoft Office and legal document management systems
• Strong proofreading, editing, and document production skills
• Excellent written and verbal communication abilities
• Strong organizational skills and attention to detail
• High school diploma or equivalent required

Requirements

• Ability to manage multiple assignments and competing deadlines
• Strong client service and interpersonal skills
• Ability to work independently while contributing to a collaborative team environment
• Experience maintaining calendars and deadline tracking systems
• Ability to maintain accuracy while handling high-volume work
• Strong administrative and time-management skills
• Commitment to confidentiality and professional standards

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.