Legal Administrative Assistant

Bush Seyferth PLLC; Troy (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

Bush Seyferth PLLC in Troy, MI is seeking a proactive Legal Administrative Assistant to support a national litigation practice. The role emphasizes calendar management, document organization, and court filings, with opportunities to assist multiple attorneys and maintain client- and matter-specific information.

The ideal candidate will have at least 3 years of high-level legal support, exceptional discretion, and superb written and verbal communication.

Qualifications

• 3+ years of high-level legal assistant experience.
• A high degree of discretion is required.
• Proficient with Zoom, Teams, and Microsoft Office; NetDocuments, SharePoint and OneNote are a plus.
• Ability to prioritize and meet deadlines in a fast-paced environment.
• Excellent written and oral communication skills.

Responsibilities

• Coordinate complex scheduling and calendar management.
• Organize emails and case documents into case folders within the DMS.
• Draft, edit, format, and finalize documents.
• Organize and track case materials.
• Maintain/update contact lists and case lists.
• Conduct conflict checks and open/close matters.
• Assemble and maintain case organization documents (to-do lists, spreadsheets, chronologies).
• Create case information sheets and deposition notebooks with exhibits.
• Schedule depositions and preparation sessions.
• Request documents from clients and gather responsive documents.
• Draft correspondence to opposing counsel and send document production.
• Handle travel arrangements and submit expense reports.
• Prepare court filings and e-filings; input attorney time in time-entry software.
• Maintain attorney/client information lists; provide back-up to colleagues.
• Note: duties are non-exhaustive.

Skills

Legal experience

Discretion

Communication

Prioritization

Attention to detail

Tools

Zoom

Teams

Microsoft Office

NetDocuments

SharePoint

OneNote

Job description

Bush Seyferth PLLC is a boutique litigation firm with a national practice seeking to fill the role of a Legal Administrative Assistant. BSP’s culture of excellence is based on the egalitarian vision of its founding members: a litigation practice where talented attorneys and support professionals thrive in a collegial environment. The ideal candidate will be a proactive problem solver with a professional demeanor, outstanding communication skills and meticulous attention to detail. This person will be confident, assertive, flexible, and personable. A sense of humor is a big plus.

Job Duties:

• Coordinate complex scheduling and extensive calendar management.
• Organize emails and other case-related documents into case folders within the document management system.
• Draft, edit, format, and finalize documents.
• Organize and track case materials.
• Maintain/update contact lists, distribution lists, and case lists.
• Conduct conflict checks and initiate the necessary paperwork to open and close matters.
• Assemble and maintain case organization documents, including to-do lists, master case spreadsheet, chronologies, etc.
• Create case information sheets, notebooks, and deposition preparation notebooks, including exhibits for depositions.
• Schedule depositions and deposition preparation sessions.
• Request documents from clients.
• Gather responsive documents from BSP database.
• Draft correspondence to opposing counsel.
• Send document production to opposing counsel.
• Handle travel arrangements and submit expense reports.
• Understand court requirements and prepare documents for filing with the court, including e-filings.
• Organize and input attorney time utilizing the Firm’s time-entry software.
• Create and maintain a listing of attorney and client-specific information of items or tasks to be done to provide a high level of support.
• Provide backup to other Legal Administrative Assistants and Receptionist as needed.
• Note, this list of duties is not exhaustive; the job may include duties not explicitly identified.

Required Qualifications:

• 3+ years of high-level legal assistant experience.
• A high degree of discretion is required.
• Proficient with office technology and conferencing equipment, specifically Zoom and Teams, and Microsoft Office software, including the ability to learn new software and procedures quickly. Experience with NetDocuments, SharePoint and OneNote a plus.
• Ability to prioritize, show strong attention to detail, and work efficiently in a fast-paced work environment where strict deadlines are common.
• Someone with foresight, who actively seeks opportunities and proposes solutions.
• Excellent written and oral communication skills.