Litigation Legal Secretary

AGG Legal Staffing; Los Angeles (CA); On-site; USD 40,000 - 56,000; Full time

Job summary

AGG Legal Staffing seeks a Litigation Legal Secretary to support multiple attorneys with document production, e-filing, and travel arrangements. The role demands organization, discretion, and professional client interaction in a fast-paced legal setting.

The ideal candidate has 3+ years of experience in litigations, strong MS Office, PDF editing, and familiarity with court rules across state and federal jurisdictions.

Qualifications

• High school diploma or GED; Associates/Bachelor's degree preferred.
• 3+ years of experience as a litigation secretary.
• Strong knowledge of Microsoft Office, DMS (iManage) or similar software, and PDF editing.

Responsibilities

• Document production and file management.
• Extensive experience with e-filing in administrative, state, and federal courts.
• Draft, proofread, and edit correspondence.
• Client interaction with clients, courts, and attorneys.
• Knowledge of court rules and civil procedures in state and federal jurisdictions.
• Legal calendaring via Jura law and other electronic court rule programs.
• Management of multiple calendars, appointments, and travel arrangements.
• Preparation of travel and expense reimbursements.
• Collaborating with attorneys and support staff for workflow and case management.
• Learn new tools quickly and adapt in a fast-paced legal environment.
• Discretion with sensitive information and proactive problem-solving.
• Strong formatting skills with high accuracy.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Independent work

Problem solving

Adaptability

Education

Associates/Bachelor's degree preferred

Tools

Microsoft Office Suite

Coyote timekeeping

DMS / iManage

Adobe Acrobat

Job description

The Litigation Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service to the Firm and its clients. The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change. Exceptional attention to detail, the ability to manage multiple deadlines, and strong follow-through are critical to success in this role.

REQUIRED duties and experience include:

• Document production and file management
• Extensive experience with e-filing in administrative, state, and federal courts
• Draft, proofread, and edit correspondence
• Client interaction/communication with clients, courts, and attorneys
• Knowledge of court rules and civil procedures in state and federal jurisdictions
• Legal calendaring via Jura law and other electronic court rule programs
• Management of multiple calendars, appointments, and travel arrangements
• Preparation of travel and expense reimbursements
• Managing competing priorities and adhering to strict deadlines in a fast-paced environment
• Collaborating with attorneys and support staff to ensure smooth workflow and efficient case management
• Quick to learn new tools and platforms, and able to think independently and adapt in a fast-paced legal environment
• Demonstrated attention to detail, discretion with sensitive information, and a proactive, solution-oriented approach to problem-solving
• Strong formatting skills with a high level of accuracy

QUALIFICATIONS:

• High school diploma or GED; Associates/ Bachelor's degree preferred
• In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, DMS (iManage) or similar software, and proficiency with Adobe Acrobat and ability to create, edit, and convert PDF documents
• 3+ years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus.