Legal Administrative Assistant

Carlton Fields PA; Tampa (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading law firm in Tampa is seeking a Legal Administrative Assistant to support attorneys in business litigation. The role requires 6+ years of experience and proficiency in Microsoft Office, with responsibilities including document preparation, scheduling, and client billing. The firm offers a comprehensive benefits package and opportunities for professional growth.

Benefits

Medical, dental, and vision insurance

401(k) retirement benefits

Commuter benefits

Well-being programs

Annual discretionary bonuses

Profit-sharing contributions

Qualifications

• Minimum of 6 years of experience as a legal administrative assistant.
• Proficient in Microsoft Word, Excel, and Outlook.
• Experience with document management systems, particularly iManage, is a plus.

Responsibilities

• Assist attorneys in preparing, proofreading, and revising legal documents.
• Schedule court appearances and depositions; manage calendars.
• Experience with e-filing documents in Federal and Florida State Courts.

Skills

Organizational skills

Communication skills

Proactivity

Flexibility

Team player

Detail oriented

Technical proficiency in Microsoft Word, Excel, and Outlook

Experience with document management systems

Ability to multi-task

Job description

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm.

Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.

Carlton Fields is seeking a Legal Administrative Assistant for its Tampa office.

Qualified candidates must possess a minimum of 6 years of experience as a legal administrative assistant with a focus on business litigation.

Qualified candidates must be proactive, flexible, a strong team player, detail oriented, have excellent organizational and communication skills, demonstrate technical proficiency in using Microsoft Word, Excel, and Outlook. Experience with document management systems, iManage in particular, is a plus. The ability to work in a fast-paced environment, multi-task and prioritize tasks based on the practice group’s business needs is essential.

Duties include, but not limited to:

• Assist attorneys in preparing, proofreading, and revising legal documents
• Scheduling of Court appearances and depositions; calendaring and docketing
• Experience with e-filing documents in Federal and Florida State Courts
• Time entry and client billing
• Maintenance of files and records
• Prepare and submit Cash Disbursement Requests (CDRs) for processing vendor invoices in a timely manner; monitor payment of invoices
• Submission of new business intake and conflicts checks
• Scheduling travel, appointments, and meetings
• Processing expense statements in a timely manner
• Maintaining attorneys’ calendars and contact lists
• Backup coverage for other Legal Administrative Assistants when necessary

Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.

Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. Please click here to view the EEO is The Law poster and supplement. We also participate in the E-Verify program. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing [e-mail] . When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation.