Legal Administrative Assistant

Carlton Fields; Tampa (FL); On-site; USD 60,000 - 70,000; Full time

Job summary

A leading law firm in Tampa is seeking a Legal Administrative Assistant to support attorneys with litigation tasks. The ideal candidate will have at least 5 years of relevant experience, strong organizational skills, and proficiency in Microsoft Office. Responsibilities include document preparation, scheduling, and client billing. The firm offers competitive compensation and a comprehensive benefits package, ensuring a supportive environment for professional growth.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Benefits

Disability Insurance

Life Insurance

Accident Insurance

Commuter Benefits

Well-being Programs

Annual Discretionary Bonuses

Qualifications

• Minimum 5 years as legal administrative assistant with litigation focus.
• Experience with construction litigation preferred.

Responsibilities

• Assist attorneys in preparing and revising legal documents.
• Schedule court appearances and depositions.
• Manage attorneys’ calendars and contact lists.

Skills

Attention to Detail

Organizational Skills

Communication Skills

Proactivity

Flexibility

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Electronic Document Management Systems

Filesite

iManage

Job description

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Join to apply for the Legal Administrative Assistant role at Carlton Fields

Tampa, FL, USA Req #327

Monday, May 5, 2025

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm.

Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.

Carlton Fields is seeking a Legal Administrative Assistant for its Tampa office.

Qualified candidates must possess a minimum of 5 years of experience as a legal administrative assistant with a focus on litigation and executive admin level support. Experience with construction litigation is preferred.

Qualified candidates must have high attention to detail, be proactive, flexible, have excellent organizational and strong communication skills, proficiency in using Microsoft Word, Excel, Outlook and PowerPoint, and experience with electronic document management systems; Filesite experience with iManage is a plus. The ability to multi-task and prioritize tasks based on business needs is essential.

Duties Include, But Not Limited To

• Assist attorneys in preparing, proofreading and revising legal documents
• Scheduling of Court appearances and depositions
• Trial and deposition preparation experience
• Proficiency with electronic filings in Federal and Florida State Courts, with JAMS and the AAA
• Time entry and client billing
• Maintenance of files and records
• Submission of new business intake and conflicts checks
• Scheduling travel, appointments and meetings, creating agendas and ordering catering as needed
• Maintaining attorneys’ calendars and contact lists
• Backup coverage for other Legal Administrative Assistants when necessary
  
  

Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.

Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. Please click here to view the EEO is The Law poster and supplement. We also participate in the E-Verify program. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing [e-mail]. When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation.

Other details

• Job Family Legal Admin Assistant
• Pay Type Salary
  
  

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Law Practice

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