Legal Administrative Assistant

Venable LLP; Tampa (FL); On-site; USD 50,000 - 75,000; Full time

Job summary

A leading law firm in Tampa is seeking a Legal Administrative Assistant to provide comprehensive support to partners in their bankruptcy practice. The role involves managing schedules, preparing legal documents, and maintaining client confidentiality. Candidates should have strong communication skills and experience in a law firm environment, ensuring superior client service.

Benefits

Medical Insurance

Vision Insurance

401(k)

Paid Time Off

Tuition Assistance

Qualifications

• Minimum of two years’ partner-level administrative support experience required.
• Experience preparing and maintaining pleadings files.

Responsibilities

• Coordinating all aspects of Bankruptcy partners practices.
• Preparing correspondence, legal documents, and presentations.

Skills

Communication

Attention to Detail

Interpersonal Skills

Education

Associate Degree

Tools

MS Word

MS Office Suite

iManage

Job description

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You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a Legal Administrative Assistant to provide comprehensive administrative support to partners in our bankruptcy & creditors’ rights practice group.

The ideal candidate will be responsible for…

• Coordinating all aspects of Bankruptcy partners practices including managing calendars, scheduling travel, and coordinating client events; Interacting with clients by phone, email and in person
• Working with various timekeepers on all pre- and post-trial assignments, i.e. management of large document production, pleadings files and trial binder preparation and maintenance, and conducting online research
• Preparing correspondence, legal documents, forms, presentations, and the like; Effectively proofreading and editing documentation for grammatical and typographical errors
• Effectively establishing and maintaining well-organized files, while managing the integrity of original client documents
• Coordinating with billing attorneys on all monthly pre-bills and necessary revisions; preparing bills for mailing, maintaining billing records and entering attorney time
• Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts
• Light office operations such as retrieving and delivering local office mail and packages to mailroom; maintaining and ordering office supplies; setting and cleaning up conference room for client meetings; submitting work orders for engineering or janitorial service as needed

The successful candidate will demonstrate…

• A minimum of two years’ partner-level administrative support experience within a Law Firm, required
• Experience preparing and maintaining pleadings files
• Advanced use of MS Word (including redlining, advanced formatting); Strong document production skills; keen attention to detail, grammar, and punctuation, ability to articulate thoughts and effectively present new ideas and findings
• Intermediate to advanced level skills using MS Office Suite; Strong computer aptitude in order to use various Firm-supported software programs (including eFiling, DocuSign, PDF Essentials, etc.)
• Familiarity with document management systems (iManage is preferred)
• Ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription
• Strong communication and interpersonal skills to effectively communicate with all levels of the organization; Ability to interact with clients demonstrating a commitment to service excellence

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Child care support

Paid maternity leave

Paid paternity leave

Tuition assistance

Disability insurance

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