Legal Administrative Assistant

Jabil; Saint Petersburg (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company is seeking a Legal Administrative Assistant to support the Legal Department with administrative tasks. This on-site role involves managing calendars, coordinating meetings, and assisting with legal billing. The ideal candidate will have strong organizational skills, attention to detail, and experience in a legal environment. Join a dynamic team and contribute to the efficiency of legal operations.

Qualifications

• At least one year of relevant clerical/administrative experience.
• Experience supporting legal teams or in legal billing preferred.

Responsibilities

• Coordinate attorney's calendar and meetings.
• Assist with legal billing and invoice processing.
• Generate reports and maintain supplies.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Attention to Detail

Proactive Attitude

Education

Bachelor's degree in Business, Legal, or related field

Tools

Outlook

Word

PowerPoint

Excel

Windows OS

Job description

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Job Summary

Support assigned functional managers within the Jabil Legal Department by providing administrative and clerical support.

Location

This role will be based on-site at our St. Petersburg, FL - Corporate Headquarters.

Essential Duties And Responsibilities

1. Coordinate attorney and/or manager’s calendar, meetings, correspondence, and presentations as needed.
2. Coordinate and arrange meetings with facilities and provide support during meetings.
3. Participate or lead special projects and/or events.
4. Arrange and coordinate travel schedules and reservations when required.
5. Administer programs, projects, and/or processes specific to the department served.
6. Serve as the administrative liaison with others within and outside the company regarding administrative issues relating to purchasing, personnel, facilities, and operations.
7. Generate reports and graphs as needed.
8. Order and maintain supplies.
9. Plan and prepare for customer visits.
10. Assist with legal billing, follow up with law firms, and invoice processing.
11. Partner with Accounts Payable to process legal invoices.
12. Serve as a resource to others in resolving complex problems and issues.
13. Adhere to all safety, health, and security policies.
14. Support legal billing and operational needs, acting as a resource for complex issues.
15. Support on-site meetings and events, including reservations and catering.
16. Perform other duties as assigned.

Job Qualifications

Knowledge Requirements

• Proven experience supporting Legal Counsel, managing calendars, scheduling meetings, arranging travel, and supporting legal teams.
• Advanced skills in Outlook, Word, PowerPoint, Excel, and web-based tools.
• Ability to prepare PowerPoint presentations and summarize complex information.
• Excellent reading and writing skills, including legal materials.
• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• Ability to meet deadlines and make informed decisions.
• Proactive attitude and strong work ethic.
• Excellent interpersonal and professional communication skills.
• Experience handling sensitive information with confidentiality.
• Ability to work independently and in teams.
• Support for on-site meetings and events.
• Willingness to learn and improve skills.
• Effective presentation skills and problem-solving abilities.
• Proficiency in Windows OS and related software.

Minimum Qualifications

• Bachelor's degree in Business, Legal, or related field preferred.
• At least one year of relevant clerical/administrative experience, including calendar management.
• Experience supporting legal teams or in legal billing is preferred.
• Fluency in a second language is a plus.
• Equivalent education, experience, or training acceptable.

Beware of Fraud: Jabil contacts applicants via official channels. Do not provide personal information or payments during the application process.