Legal Administrative Assistant

RR Donnelley; Phoenix (AZ); Remote; USD 44,000 - 65,000; Full time

Job summary

A leading global provider is seeking a remote Legal Administrative Assistant in Phoenix, Arizona. The role involves proofreading legal documents, providing administrative support, and ensuring accuracy in document processing. Ideal candidates will have strong communication skills and attention to detail, with a preference for those with legal experience.

Benefits

Medical coverage

Dental coverage

Vision coverage

Paid time off

401(k) with company match

Life insurance

Tuition assistance

Qualifications

• 5+ years' experience in legal administrative assistant or paralegal roles preferred.
• Strong knowledge of MS Office programs and legal document processing.

Responsibilities

• Proofread complex legal documents for accuracy and consistency.
• Create and format legal documents to firm specifications.
• Perform additional duties including scheduling assistance and research projects.

Skills

Communication

Attention to Detail

Education

High school diploma

Bachelor's degree

Tools

MS Office

Job description

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

Job Description

We are seeking a dynamic, remoteLegal Administrative Assistantto join a team of word processing, proofreading and administrative support staff located in our Phoenix, Arizona service center.

Schedule: Friday - Monday, 8:00 a.m. - 6:30 p.m. Pacific Time.

As a Document Processor/Administrative Support Specialist, you will provide real-time assistance to clients in support of their time-sensitive project requests on your designated shift. You will work together with a team of individuals across multiple locations and shifts in an effort to provide the highest level of customer service and quality. This is a challenging and rewarding position within our organization, supporting a prestigious law firm.

• Proofread complex legal documents for proper firm style, consistency, spelling, syntax, punctuation and grammar using proper citation protocols (The Chicago Manual of Style, The Bluebook and the California Style Manual)
• Perform word-for-word reading of converted documents against originals to ensure accurate conversions
• Perform cross-reference checks and defined term checks
• Review tables of authorities as requested
• Check corrected proofs against markup to ensure all corrections were made accurately
• Check formatting for consistency and adherence to client specifications
• Use standard proofreading marks
• Create, edit and format legal documents to firm specifications using a variety of software applications
• Convert, clean and format documents to/from different file formats
• Create charts, graphs, tables and spreadsheets as requested
• Create and/or edit Tables of Authorities and Table of Contents
• Perform data entry utilizing various software applications
• Restore/recover corrupted document files as necessary
• Complete all assigned jobs by deadline in an accurate and timely manner
• Follow established policies and procedures at all times

Perform additional duties as assigned, including but not necessarily limited to:

• Research projects
• File sharing and file downloading
• Court/agency filings
• Scheduling assistance
• Pleadings and discovery indexing
• New business intake
• Conference/CLE registration
• Special projects as required by the Firm

Qualifications

• High school diploma or equivalent required; bachelor's degree preferred
• 5+ years' experience in legal administrative assistant or paralegal roles preferred
• Strong knowledge of MS Office programs (Word, Outlook, Excel, PowerPoint)
• Experience in legal word processing tasks such as proofreading, creating TOAs and TOCs, inserting automated cross-references, converting PDFs to Word, applying Word styles using macros, troubleshooting problem documents preferred
• Ability to work through complex legal document markups and instructions accurately and timely preferred
• Prioritization of various requests and deadlines simultaneously
• Strong written and verbal communication skills, including proficiency in English grammar, spelling, and punctuation
• Proven ability to perform complex work under strict deadlines
• Exceptional attention to detail
• Professional and respectful interaction with clients and team members at all times

Additional Information

RRD's current salary range for this role is $44,800 to $64,600/year. The salary range may be adjusted
based on the applicable geographic location of the hired employee, and the range may change in the
future. At RRD, it is not typical for an individual to be hired at or near the top of the range for their role and
compensation decisions may vary based upon, but not limited to education, skills, experience, proficiency,
performance, shift and location. Depending on the role, in addition to base salary, the total compensation
package may also include participation in a bonus, commission or incentive program. RRD’s benefit
offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with
company match, life insurance and other voluntary supplemental insurance coverages, plus parental
leave, adoption assistance, tuition assistance and employer/partner discounts.