Legal Administrative Assistant

Gunderson Dettmer Stough Villeneuve Franklin & Hachigian, LLP; San Francisco (CA); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Comprehensive medical, dental and vis

401(k) Profit Sharing Plan

Flexible Spending Account

Paid Time Off

Fertility and family building support

Job summary

Gunderson Dettmer is seeking a Legal Administrative Assistant for our San Francisco office. You will provide hands-on and virtual support to attorneys and paralegals, manage calendars, prepare documents, and coordinate travel.

This role requires at least two years in a corporate legal secretary role, strong MS Word/Outlook skills, and familiarity with document management systems and legal software. In-office four days a week with competitive compensation.

Qualifications

• Minimum of two years of corporate legal secretary or legal administrative assistant experience.
• Advanced proficiency in Microsoft Word, Outlook and document conversion tools.
• Proven success in managing multiple calendars across time zones.
• Experience with HP/Autonomy iManage or other document management systems and legal software.
• Excellent interpersonal, written and verbal communication, and attention to detail.

Responsibilities

• Perform a broad range of administrative, document production, organizational, research and client support/contact duties.
• Maintain attorneys' calendars, plan and schedule meetings, manage expense reimbursement and coordinate travel.
• Create, format and edit complex legal documents.
• Coordinate the preparation of responses to Auditor requests.
• Work with attorneys' and Conflicts Department to manage new client intake.
• Enter and track attorney time in time management database.
• Organize and maintain paper and electronic filing per firm procedures.
• Support reception and hospitality duties as needed.
• Provide event support, including planning and working after-hours events.

Skills

MS Word

Outlook

Document formatting

Calendar management

Communication skills

Attention to detail

Teamwork

Problem solving

Confidentiality

Education

BS/BA degree or equivalent work experience

Tools

HP/Autonomy iManage

Intapp

Aderant

Chrome River

Kofax Power PDF

PDF Creator Plus

Job description

Job Description Gunderson Dettmer has an opening for a Legal Administrative Assistant in our San Francisco office. The Legal Administrative Assistant will provide a wide range of hands-on and virtual administrative support to attorneys and paralegals.

Job Responsibilities

• Perform a broad range of administrative, document production, organizational, research and client support/contact duties.
• Maintain attorneys' calendars, plan and schedule meetings, manage expense reimbursement and coordinate travel.
• Create, format and edit complex legal documents.
• Coordinate the preparation of responses to Auditor requests.
• Work with attorneys' and Conflicts Department to manage new client intake.
• Enter and track attorney time in time management database.
• Organize and maintain paper and electronic filing in accordance with firm procedures and standards.
• Perform duties in support of the reception and hospitality department as needed.
• Provide event support, including assisting with planning and working events, including afterhours events.

Job Requirements

• Minimum of two years of corporate legal secretary or legal administrative assistant experience.
• Advanced proficiency in Microsoft Word, Outlook and document conversion applications, such as Kofax Power PDF or PDF Creator Plus.
• Proven success in managing multiple calendars in multiple time zones.
• Experience working with HP/Autonomy iManage or other document management system as well as other legal software applications like Intapp, Aderant and Chrome River.
• Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills.
• Demonstrated problem solving skills.
• Ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style.
• Excellent organizational skills and attention to detail.
• Ability to effectively handle shifting priorities and adapt to changing demands in a fast-paced, dynamic environment.
• Strong analytical and reasoning abilities.
• Adherence to maintaining confidential and sensitive information and display sound judgment.
• Ability to work overtime.
• Educational Requirements BS/BA degree or equivalent work experience.

Status Full Time, Non-Exempt.

Schedule Monday through Friday, 8:30 a.m. to 5:00 p.m.

This role will require an in office work presence four days a week.

The annualized base salary range for this position is expected to be $75,000.00 - $90,000.00.

While this range reflects the minimum and maximum value for new hire salaries for the position across all US locations, the offer for the successful candidate for this position will be based on job related capabilities, applicable experience, and other factors such as work location.

Please note that the compensation details listed in US role postings reflect the base salary only and do not include bonus, benefits, or related incentives for which this position is eligible.

In addition to offering competitive salaries, we also offer an excellent benefits package, which includes

• comprehensive medical, dental and vision coverage
• 401(k) Profit Sharing Plan
• Flexible Spending Account
• Paid Time Off
• fertility and family building support

Gunderson Dettmer is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Gunderson Dettmer is the only business law firm of its kind - exclusively serving the global venture capital and emerging technology marketplace.

From Silicon Valley to Singapore - we innovate for innovators, accelerate entrepreneurship, and help build companies at every stage of the growth lifecycle.

We are committed to being the employer of choice by working together to create an environment in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career.