Legal Administrative Assistant

Gunderson Dettmer Stough Villeneuve Franklin & Hachigian, LLP; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

Gunderson Dettmer is seeking a full-time legal administrative assistant in New York. Responsibilities include document production, client support, and office organization. Candidates should have a BS/BA degree, and a minimum of two years in corporate law.

Proficiency in Microsoft Office and document management systems is required. The expected salary range is $75,000 - $85,000 based on experience. The role requires in-office attendance from Monday to Friday, 9:00 a.m. – 5:30 p.m.

Qualifications

• Minimum of two years of legal administrative assistant or legal secretary experience in corporate law.
• Demonstrated problem solving and communication skills.
• Ability to work collaboratively and handle shifting priorities.

Responsibilities

• Perform a broad range of administrative and client support duties.
• Create, format, revise and edit legal documents.
• Organize and maintain filing in accordance with firm procedures.

Skills

Legal administrative assistant experience

Microsoft Word

Microsoft Outlook

Document management systems

Verbal communication skills

Organizational skills

Education

BS/BA degree

Tools

Nuance Power PDF

Adobe

HP/Autonomy iManage

Job description

Job Responsibilities

• Perform a broad range of administrative, document production, organizational, research and client support/contact duties.
• Create, format, revise and edit legal documents.
• Document handling, including printing, scanning, copying and filing.
• Assist with attorney time entry, calendar management, new client intake, travel arrangements and expense reimbursements.
• Organize and maintain filing in accordance with firm procedures and standards.
• Assist with planning, coordination and execution of internal and external firm events and initiatives.
• Provide support to reception and hospitality departments as needed.

Job Requirements

• Minimum of two years of legal administrative assistant or legal secretary experience in corporate law.
• Advanced proficiency in Microsoft Word, Outlook and document conversion applications, such as Nuance Power PDF or Adobe.
• Experience working with HP/Autonomy iManage or other document management system.
• Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills.
• Demonstrated problem solving skills.
• Ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style.
• Excellent organizational skills and attention to detail.
• Ability to effectively handle shifting priorities and adapt to changing demands in a fast‑paced, dynamic environment.
• Strong analytical and reasoning abilities.
• Adherence to maintaining confidential and sensitive information and display sound judgment.
• Ability to work overtime.

Educational Requirements and Work Status

BS/BA degree.

Status: Full Time, Non-Exempt.

Schedule: Monday through Friday, 9:00 a.m. – 5:30 p.m.

This role will require an in-office work presence.

Salary

Expected starting salary: $75,000 - $85,000, dependent upon qualifications and experience.

Equal Opportunity Employer Statement

Gunderson Dettmer is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.