LEGAL ADMINISTRATIVE ASSISTANT

Internal Revenue Service; San Antonio (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

The Attorney General's Office is seeking a Legal Administrative Assistant to support the Civil Litigation Division. This role involves managing legal documents, coordinating inquiries, and supporting administrative tasks. Candidates should possess strong office skills, particularly in Microsoft Office, and should be capable of maintaining confidentiality in a legal environment.

Benefits

Health and dental insurance

Retirement plan

Paid parental leave

Sick leave

Vacation with paid holidays

Qualifications

• Minimum of two years of professional office experience.
• Proficient use of Microsoft Office is required.
• Ideal candidate should have experience in a law office.

Responsibilities

• Prepare complex correspondence and legal forms.
• Handle inquiries from consumers and court personnel.
• Assist with organizing files and managing records.

Skills

Office practices

Communication

Time management

Confidentiality

Interpersonal skills

Typing

Education

High School Diploma or equivalent

Minimum 2 years professional office experience

Tools

Microsoft Office

Automated case management systems

Job description

ATTORNEY GENERAL (DEPT OF LAW)

LEGAL ADMINISTRATIVE ASSISTANT

Job Location:

Address: 2005 N Central Ave

Posting Details:

Salary: $45,000 - 55,000
Grade: 17
Closing Date: Open Until Filled

Job Summary:

The Arizona Attorney General’s Office Civil Litigation Division/Consumer Protection and Advocacy Section is seeking a Legal Administrative Assistant to provide administrative support to the Civil Litigation Division as well as legal secretary support to positions throughout the Consumer Protection and Advocacy Section.

Remote Options: This position may be eligible for Remote Work two days a week.

Job Duties:

This position will prepare a variety of complex correspondence, accounting and legal forms. Independently answers inquiries from consumers, court personnel and others for the Consumer Protection and Advocacy Section. Processes mail, schedules appointments, arranges travel, organizes files for record retention, and handles a large volume of copying, scanning and filing.

Answers a variety of inquiries concerning the progress of legal actions and advises regarding proper procedures. Maintains follow-up records relating to legal matters. Receives and screens a variety of correspondence, visitors, and telephone calls.

This position assists the Civil Litigation Division Administrative Unit with various and numerous special projects. Provides back-up assistance, as needed, for the Consumer Protection and Advocacy Section receptionist.

Knowledge, Skills & Abilities (KSAs):

*Knowledge of general office practices and procedures.
*Knowledge of general office equipment including fax, copier and scanner.
*The principles, concepts, practices, methods and techniques common to a law office.
*Understanding of the attorney/client relationship including the need for confidentiality and discretion.
*Must have knowledge of various computer programs, including but not limited to Outlook, MS Word, MS Excel, and Adobe Acrobat.
*Typing 60 wpm.
*Interpersonal relationships.
*Managing and handling a heavy work load under pressure with multiple deadlines.
*Skill in routine correspondence with proper formatting.
*Skill in composing various complex legal correspondence.
*Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records.
*Ability to organize, prioritize and perform varied tasks and track multiple deadlines simultaneously.
*Ability to compose correspondence and to assist attorneys in organization of material and preparing for trial.
*Must be able to use tact and diplomacy in dealing with other agency employees and high-level public officials.
*Must be able to handle a high volume of work and stressful situations.
*Ability to maintain confidentiality.
*Ability to adapt to changing priorities.
*Word processing and transcribing skills.
*Skill in time management with attention to detail.
*Skill in written and verbal communication.

Selective Preference(s):

Minimum of two years professional office experience and proficient use of Microsoft Office. Ideal candidate will have a minimum of one year of secretarial experience, preferably in a law office.

Pre-Employment Requirements:

• Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Attorney General's Office offers a comprehensive benefits package to include:
Student Loan Assistance
Sick leave
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

If you have any questions, please feel free to contact Human Resources at [phone] or email us at [e-mail].

During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at [phone] or via e-mail at [e-mail]. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: [phone], Fax: [phone].
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.